Executive Assistant/Office Operations

HARMAN International • Carlsbad, CA

4d • $56,250 - $82,500 • Onsite

About The Position

The Executive Assistant/Office Operations role provides high-level administrative support to Sound United’s Executive Leadership Team and serves as a trusted partner to executive leaders. The position also acts as a primary point of contact for visitors and clients and supports professional, smooth-running office operations. Responsibilities include coordinating executive calendars, meetings, travel, communications, expenses, and administrative activities, as well as organizing small- to mid-scale corporate events. The role collaborates across the organization, handles sensitive and confidential information with discretion, and requires strong organization, attention to detail, sound judgment, and the ability to work in a fast-paced environment.

This is described as a hands-on, full-time, on-site role at the Carlsbad, California office, involving interaction with physical product, inventory, and operational assets. The posting also contains conflicting statements that the role follows a hybrid schedule and that most office-based roles are onsite three days a week. The position may require occasional overtime, flexible hours beyond standard office hours, and travel of 5–10% as needed. The role may require lifting, moving, and staging training equipment and assets.

Requirements

• Minimum 5–7 years of experience supporting senior executives, including C-suite leaders, in a fast-paced corporate environment.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills.
• Strong organizational skills and ability to prioritize assignments and competing deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accurate, timely work.
• Ability to handle sensitive situations and confidential information with discretion.
• Eligible to work in the United States.
• Able and willing to travel 5–10% as needed.
• Full-time presence at the Carlsbad, California office is stated as required in the role-specific description.
• Flexibility in working hours to support training schedules, events, logistics timelines, and business needs beyond standard office hours.
• Able to lift, move, and stage training equipment and assets as required.
• Successfully complete a post-offer background investigation and drug screen.

Nice To Haves

• Experience organizing and managing meetings, conferences, and events.

Responsibilities

• Provide proactive, high-level administrative support to executive leaders, including complex calendar management, correspondence, travel coordination, expense reporting, and daily operational priorities.
• Manage domestic and international executive travel, including itineraries, transportation, accommodations, registrations, and related logistics.
• Prepare, submit, and track executive expense reports through Emburse, ensuring accuracy, compliance, and timely completion.
• Coordinate executive meetings and leadership events with executive assistants, administrative professionals, and cross-functional teams; manage schedules, agendas, materials, meeting outcomes, and logistics.
• Anticipate executive needs, track priorities, and follow up on initiatives and commitments.
• Manage office administration, including reception, visitor management, mail services, office communications, and vendor coordination.
• Build collaborative relationships across the organization and handle confidential information with professionalism, discretion, and integrity.
• Coordinate office operations and workplace safety initiatives with Facilities, HR, and Environmental Health & Safety.
• Coordinate safety training, emergency response procedures, compliance documentation, office inspections, and maintenance of emergency resources and equipment.
• Communicate office procedures, workplace safety protocols, security guidelines, and operational resources to employees.
• Lead or support special projects, office initiatives, company events, and cross-functional programs.
• Perform additional administrative, operational, and project-related duties as assigned.

Benefits

• Employee discounts on HARMAN and Samsung products, including JBL, Harman/Kardon, and AKG.
• Learning and development opportunities through HARMAN University.
• Wellness benefits.
• Tuition reimbursement.
• Access to the HARMAN campus fitness center and cafeteria, where available.
• Inclusive and diverse work environment supporting professional and personal development.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed