Executive Assistant/Office Operations

Harman Becker Automotive Systems Manufacturing Kft • Carlsbad, CA

2d • Onsite

About The Position

The Executive Assistant/Office Operations role provides high-level administrative support to Sound United’s Executive Leadership Team and serves as a trusted partner to executive leaders. The role also acts as a primary point of contact for visitors and clients, helping maintain a professional and welcoming workplace. Responsibilities include coordinating executive calendars, meetings, travel, communications, expenses, and other administrative activities, as well as organizing small- to mid-scale corporate events. The position requires professionalism, discretion, strong judgment, and the ability to handle sensitive and confidential information while contributing to organizational efficiency.

The position is described as hands-on and on-site at the Carlsbad, California office, requiring full-time presence because of interaction with physical product, inventory, and operational assets. However, the posting also includes conflicting statements that the role follows a hybrid schedule and that office-based roles are generally onsite three days a week. Flexibility beyond standard office hours and occasional travel are required. The position may involve lifting, moving, and staging training equipment and assets.

Requirements

• Minimum 5–7 years of experience supporting senior executives, including C-suite leaders, in a fast-paced corporate environment.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong verbal and written communication skills.
• Strong organizational skills and ability to prioritize assignments and competing deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accurate, timely work.
• Ability to handle sensitive situations and confidential information with discretion.
• Eligible to work in the United States.
• Able and willing to travel 5–10% as needed.
• Flexibility in working hours to support training schedules, events, logistics timelines, and business needs beyond standard office hours.
• Ability to lift, move, and stage training equipment and assets as required.
• Successfully complete a post-offer background investigation and drug screen.

Nice To Haves

• Experience organizing and managing meetings, conferences, and events.

Responsibilities

• Provide proactive administrative support to executive leaders, including complex calendar management, correspondence, travel coordination, expense reporting, and daily operational priorities.
• Coordinate domestic and international executive travel, including itineraries, transportation, accommodations, registrations, and related logistics.
• Prepare, submit, and track executive expense reports through Emburse, ensuring accuracy, compliance, and timely completion.
• Coordinate executive meetings and leadership events with executive assistants, administrative professionals, and cross-functional teams; manage schedules, agendas, materials, meeting outcomes, and logistics.
• Anticipate executive needs, track priorities, and ensure timely follow-up on initiatives and commitments.
• Manage office administration, including reception, visitor management, mail services, office communications, and vendor coordination.
• Build collaborative relationships across the organization and handle confidential information professionally and discreetly.
• Coordinate office operations and workplace safety initiatives with Facilities, HR, and Environmental Health & Safety (EHS).
• Coordinate safety training, emergency response procedures, compliance documentation, office inspections, and maintenance of emergency resources and equipment.
• Assist with employee communications about office procedures, workplace safety protocols, security guidelines, and operational resources.
• Lead or support special projects, office initiatives, company events, and cross-functional programs.
• Perform additional administrative, operational, and project-related duties as assigned.

Benefits

• Employee discounts on HARMAN and Samsung products, including JBL, Harman/Kardon, and AKG.
• Learning and development opportunities through HARMAN University programs.
• Wellness benefits.
• Tuition reimbursement support.
• Access to the HARMAN campus fitness center and cafeteria, where available.
• Inclusive and diverse work environment supporting professional and personal development.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed