Executive Assistant

Gallup • Washington, DC

12d • $38 - $42 • Onsite

About The Position

Gallup is hiring an Executive Assistant to serve as the operational extension of a senior leader in a fast-moving, client-facing environment. The role partners closely with the executive to protect their time, advance important decisions, anticipate needs and strengthen business outcomes. It requires sound judgment, initiative, discretion and the ability to create structure amid ambiguity and shifting priorities.

The Executive Assistant manages complex calendars across competing business and client priorities, supports relationships with clients and internal and external stakeholders, and tracks commitments to keep work moving. The role also researches relevant business, client and global context; prepares meeting agendas, briefings and background materials; coordinates domestic and international travel and in-office meetings; and carries executive-level projects through completion. Business-development support includes maintaining CRM records and preparing proposals and presentations.

This position is based on-site at Gallup’s Washington, D.C., office five days per week, with schedule flexibility aligned to executive and client needs. The role is not eligible for employment visa sponsorship. Gallup lists an estimated hourly pay range of $38–$42, based on factors including education, experience and skills.

Requirements

• At least four years of experience supporting senior executives in a complex, client-facing professional environment.
• Demonstrated success managing complex executive calendars, competing priorities, projects and senior stakeholder relationships.
• Strong written and verbal communication skills, including the ability to draft polished executive and client-facing correspondence.
• Strong discretion and sound judgment, with experience handling sensitive information.
• Experience using CRM systems, Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Commitment to working on-site at Gallup’s Washington, D.C., office five days per week, with schedule flexibility aligned to executive and client needs.
• Eligibility to work in the U.S.; the position is not eligible for employment visa sponsorship.

Nice To Haves

• Experience using AI tools to increase productivity, synthesize information and support executive preparation.
• Experience preparing executive briefing materials, supporting business-development activities, or coordinating high-level domestic and international engagements.
• Experience supporting senior leaders in professional services, financial services, government, public affairs or another high-profile professional environment.

Responsibilities

• Manage the executive calendar, aligning time with client, prospect and business priorities across competing demands, multiple time zones and changing circumstances.
• Provide a polished experience for clients, prospects, internal partners and other influential stakeholders while preserving context and momentum.
• Track commitments and follow up respectfully to keep important work and decisions moving.
• Research business, client and global context in advance of meetings and travel, and prepare agendas, briefings and background materials.
• Coordinate domestic and international travel, in-office meetings and executive hospitality with discretion and a high standard of service.
• Translate executive priorities into clear actions, coordinate people and resources, and carry projects through completion.
• Maintain accurate CRM records, prepare polished proposals and presentations, and follow through on executive commitments.
• Handle confidential information with maturity and represent Gallup professionally.

Benefits

• Medical, dental, vision, life and other insurance options.
• Fully vested 401(k) retirement savings plan with company matching.
• Employee stock ownership program.
• Mass transit reimbursement.
• Family-building benefits.
• Employee assistance program.
• Various reimbursements and activities that enhance associates’ wellbeing.
• Learning and development opportunities.
• Access to public-facing events and Gallup’s Washington, D.C., global headquarters.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed