Executive Assistant

PROF TRANSIT MGMT•Tucson, AZ

4h•$21 - $27

About The Position

Sun Tran is seeking a highly organized, professional, and detail-oriented Executive Assistant to provide high-level administrative and executive support to the General Manager. The position serves as a key point of contact for the General Manager’s Office and helps coordinate daily operations, manage confidential information, and support executive-level communications. The role includes managing calendars and correspondence, coordinating meetings and office operations, maintaining confidential records, assisting with budget and financial documentation, and supporting departmental projects and initiatives. The position requires discretion, professionalism, and independent judgment when handling sensitive matters.

Requirements

High school diploma or equivalent required.
Minimum of five years of office management or executive-level administrative experience, or an equivalent combination of education and experience.
Strong organizational skills.
Strong communication skills.
Strong Microsoft Office skills.
Ability to exercise discretion and maintain confidentiality.

Nice To Haves

College degree preferred.

Responsibilities

Provide executive-level administrative support to the General Manager, including calendar management, scheduling, correspondence, reports, and presentations.
Coordinate executive meetings; prepare agendas and materials; conduct research; and record meetings as needed.
Maintain confidential departmental records and documents, including sensitive personnel and operational information.
Serve as the primary point of contact for the General Manager’s Office by greeting visitors, responding to inquiries, and coordinating internal and external communications.
Assist with departmental budget tracking, expense reporting, financial documentation, and audit preparation.
Coordinate daily office operations, including purchase orders, invoice processing, office supplies, and maintenance requests.
Support the planning and coordination of departmental meetings, projects, and special initiatives.
Collaborate with internal and external stakeholders to support effective communication and timely completion of administrative activities.
Exercise discretion, professionalism, and independent judgment when handling confidential information about sensitive matters.