Executive Assistant

Paramount•Burbank, CA

10d•$70,000 - $100,000•Onsite

About The Position

Paramount Streaming is seeking a top-notch Executive Assistant with demonstrated professionalism and a genuine desire to serve as a right hand and build a real partnership with senior executives. This role primarily supports the SVP, Marketing Operational Strategy & Alignment and the SVP, Media Strategy, with occasional backup support to the Chief Marketing & Data Officer. The ideal candidate is a high-performing generalist who juggles multiple responsibilities, projects, and deadlines with strong attention to detail, and who can be diplomatic and trusted with confidential information. The successful candidate brings high energy, flexibility, poise, and confidence, along with the ability to interface with clients, senior leaders, and colleagues in a professional, approachable, and positive manner. They are adept at problem-solving, dynamic, insightful, and forward-thinking.

Requirements

Bachelor's degree or equivalent training and experience
7+ years of administrative experience supporting Vice Presidents and above
Sound judgment, diplomacy, and the ability to take initiative, with high-level discretion in handling confidential information and sensitive data
Technically savvy, with some media or technology background
Expert-level written and verbal communication skills
Comfortable working across a broad range of internal and external high-level managers, executives, and organizations
Proven ability to work in a dynamic environment under time strain, remaining flexible, proactive, adept at problem-solving, and efficient
Skilled at prioritizing and managing multiple projects concurrently, with reliable follow-through
Characteristics of a self-starter, including the ability to make decisions on behalf of the executive
Strong organizational, analytical, and interpersonal skills, with a professional demeanor across all levels of management
Comfortable working autonomously and as part of a team

Nice To Haves

Experience with Concur, Oracle Fusion, Airtable, and Google Suite
Experience setting up and maintaining distribution lists and pivot tables
Experience leveraging AI tools

Responsibilities

Manage and maintain calendars, schedules, travel and expense reporting for two or more executives.
Serve as West Coast back-up Executive Assistant to the Chief Marketing & Data Officer.
Act upon the broad goals of an executive office, understanding their implications for daily and weekly priorities with minimal direction, while navigating the Data & Marketing Group's organizational structure and leadership.
Develop and implement efficient systems for sharing and managing information, projects, and communications related to the Data & Marketing Group, per the strategic direction of the SVP, Marketing Operational Strategy & Alignment and SVP, Media Strategy, ensuring accurate and timely turnaround.
Coordinate and schedule key vendor & constituent meetings, related communications, and the exchange of pertinent data among Marketing Operational Strategy & Alignment, Media. Strategy, HR business partners, and Data & Marketing Group senior leadership, based on organizational needs.
Exercise political acumen to communicate diplomatically and navigate interactions with senior leaders, cross-functional leads, and colleagues within the Data & Marketing Group and across larger cross-functional initiatives.
Coordinate high-level meetings and events across various locations, including scheduling, agenda creation, logistics, space plans, guest lists, RSVP tracking, and catering.
Manage Data & Marketing Group executive attendance at premiere and industry awards and events throughout the year.
Manage confidential business matters and communications; track a variety of business documents.
Conduct research on specialized topics as required.
Develop internal network of EAs, Facilities, and other key contacts.