Executive Assistant
NFI Industries•Camden, NJ
About The Position
The Executive Assistant provides high-level administrative support to executives and their team to help manage a department or business unit. The role may also train and support other clerical staff and reports to executive-level officers in the organization.
Requirements
- High school diploma required.
- At least 10 years’ experience supporting executive management, preferably in a C-suite environment.
- Demonstrated ability to handle confidential information appropriately.
- Attention to detail in composing, typing, and proofreading materials; establishing priorities; flagging items for attention; and meeting deadlines.
- Excellent verbal and written communication skills.
- Excellent internal and external customer service skills.
- Excellent Microsoft Office application experience.
- Professional appearance and demeanor.
- Ability and availability to work extended hours, including nights and weekends, as needed by the Executive.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Manage and maintain executives’ schedules and support the department or business unit’s senior leadership meeting schedule.
- Prepare invoices, reports, letters, financial statements, budgets, and other documents using MS Office and Google Suite technologies.
- Lead management of the team’s data and support the use of centralized data management for the team.
- Coordinate with other departments and business units to facilitate streamlined communications across teams.
- Perform general office duties, including ordering supplies and using support systems for PTO, expenses, HRIS, and purchase orders.
- Prepare responses to email correspondence containing routine inquiries.
- File and retrieve corporate documents, records, and reports.
- Prepare agendas and make arrangements for executive meetings.
- Serve as secretary in meetings and record minutes.
- Assist with setting up and overseeing administrative policies and procedures for offices and/or organizations.
- Perform duties as requested by the Executive team.
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Prescription drug coverage
- 401(k) plan
- Wellness program
- Life insurance
- Paid time off
- Paid parental leave
- Annual discretionary bonus targeted at 3%
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
