Executive Assistant & Social Media Coordinator

QQR Freight•Cincinnati, OH

12d•$58,000 - $72,000

About The Position

QQR is hiring an Executive Assistant & Social Media Coordinator to support its CEO and executive team while owning the social media presence of its freight transportation companies. The role’s time is divided approximately 50% among executive support, 25% social media and marketing, and 25% events, office administration, HR support, and other duties assigned by the executive team. The allocation may change week to week, particularly around events and travel. The position provides direct exposure to leadership across a carrier, a freight brokerage, and a shared services organization. The role is expected to specialize over time, with a planned opportunity to advance into a full-time function, including a dedicated Social Media Manager position. Travel may be up to 35%, primarily to the Fort Worth, Texas office and Northern California (Stockton / Bay Area), as well as trade shows, events, and other locations. Overnight and, as needed, international travel are included. Business travel is booked and reimbursed by the company.

Requirements

At least 3 years of experience in executive support or administration, ideally supporting senior leaders.
A portfolio demonstrating social media content talent is required.
Strong writing skills, basic graphic design ability using Canva or similar, and short-form video creation and editing skills.
Comfort appearing on camera and representing the company publicly.
Exceptional organization and ability to juggle competing priorities; experience planning or coordinating events.
Professional communication skills and sound judgment when handling confidential information.
Proficiency with Microsoft Office and ability to learn new systems quickly.
Valid driver’s license and a valid passport, or ability to obtain one.
Ability to travel up to 35%, including internationally as needed.
Authorization to work in the United States; the position is not eligible for employment visa sponsorship now or in the future.

Nice To Haves

Familiarity with social scheduling and analytics tools such as Meta Business Suite, Hootsuite, Buffer, or similar.
Transportation, logistics, or B2B industrial experience.
Adobe Creative Suite proficiency.

Responsibilities

Manage calendars, travel, meetings, and expense reports for the CEO and executive team.
Prepare agendas, meeting notes, follow-ups, presentations, and reports.
Handle confidential matters, including compensation, contracts, and customer information, with discretion.
Manage day-to-day social media for QQR companies across platforms such as LinkedIn, Facebook, Instagram, TikTok, and YouTube, in accordance with brand standards.
Build and maintain the content calendar; create, schedule, and publish posts.
Capture and edit photo and video content from offices, events, and operations.
Represent the QQR brand publicly and on camera, engage with followers and industry conversations, and communicate in the brand voice professionally.
Monitor and respond to comments and messages to grow an engaged following.
Support driver recruiting and sales teams with content and campaign coordination.
Track engagement and report monthly on what is working.
Plan and execute leadership meetings, team gatherings, customer and vendor functions, trade shows, and employee appreciation events.
Manage event venues, catering, travel blocks, materials, budgets, and on-site execution.
Maintain the Blue Ash office, including supplies, vendors, mail and shipping, visitors, and meeting spaces.
Assist HR with interview scheduling, onboarding coordination, employee records and filing, and employee engagement initiatives.
Take on special projects and other duties at the executive team’s direction.
Provide general administrative support across departments as needed.