Executive Assistant Jobs

About The Position

Requirements

• Secondary education and minimum 5+ years’ experience in an executive assistant capacity within a professional services environment supporting senior executives
• Strong verbal and written communication skills both internally/externally
• Proactive, solutions-oriented mindset and anticipate needs without being asked
• Ability to partner effectively with key stakeholders and build strong collaborative relationships
• Demonstrate ownership and execution of primary responsibilities
• Outstanding time management skills, diplomacy, and positive can-do attitude
• Ability to maintain consistent and high levels of performance
• Enjoys working in a time-sensitive, fast-paced environment
• Capable of multi-tasking across projects and flex when needed
• Experience working on highly confidential projects with appropriate discretion and sensitivity
• Strong working knowledge of Word, Excel, PowerPoint and Outlook

Nice To Haves

• Experience working in Capital Markets industry is preferred

Responsibilities

• Maintain schedule/calendar of key activities and ensure key business critical dates are met. Prioritize and triage as needed
• Exhibit initiative and “follow-through” to help bankers as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so
• Communicate on a timely basis the status of key deliverables as appropriate
• Continuous and consistent performance of administrative tasks, including but not limited to, coordination of calendar/meeting arrangements, setting up conference calls, travel arrangements, restaurant reservations, catering, scanning of documents, etc.
• Prepare, track and manage expense reports via expense reporting system
• Review, email requests for approval (e.g.: meeting materials, reports, etc.) daily
• Maintain an organized filing system, both digitally and with paper documents
• Update Vacation and Absence records
• Act as backup to other department staff members as needed
• Participate in performing tasks on “special projects” as requested.

Benefits

• bonuses
• flexible benefits
• competitive compensation
• Flexible work/life balance options