Executive Assistant Jobs

About The Position

Requirements

• College degree or a minimum of 3+ years of experience as an Executive Assistant.
• Experience planning both small- and large-scale events, including contract negotiation and vendor management.
• Advanced Microsoft Office skills.
• Ability to become familiar with firm-specific programs and software.

Responsibilities

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Coordinate domestic and international travel.
• Prepare internal and external corporate documents for team members and industry partners.
• Manage contacts and schedule internal and external appointments and conference calls.
• Prepare and submit expense-report activities, including collecting and following up on receipts and reconciling corporate credit-card billing.
• Coordinate charity events, client and prospect outings, and fundraising events, including contract negotiation and budget management.
• Maintain an organized filing system for hard-copy and electronic documents.
• Assist with prospect and client management in Salesforce.
• Assist with commission reconciliation for the book of business.
• Maintain strict confidentiality and carefully handle critically sensitive documents.
• Develop and sustain professionalism among staff and clientele.
• Provide backup assistance to the Office Operations team, including periodic receptionist/front-desk coverage.
• Perform other duties as assigned.