Executive Administrative Assistant
About The Position
Johnson & Johnson is seeking an Executive Administrative Assistant for a hybrid role in New Brunswick, New Jersey. The position reports to the Head of Human Resources, Technical Operations & Risk (TO&R), works closely with executive management in TO&R and Human Resources, and also provides support to the Head of HR, Quality & Compliance and the Head of Global Employee Relations, Labor Relations (ERLR). The role requires a thorough understanding of organizational practices, procedures, and policies. The assistant regularly interacts with senior management inside and outside the company and handles information that may be sensitive or highly confidential. The position requires independent judgment, discretion, flexibility, strong organization, and the ability to manage multiple shifting priorities. It may require up to 5% travel and is overtime eligible.
Requirements
- High school diploma or equivalent is required.
- At least six years of experience in executive-level support is required.
- Ability to maintain highly confidential information.
- Ability to think analytically and exercise sound judgment and discretion.
- Energetic, enthusiastic customer focus.
- Self-starter with strong organizational skills and attention to detail.
- Ability to communicate effectively and articulately with all levels of the organization.
- Ability to work independently and manage multiple priorities and shifting demands while maintaining urgency.
Nice To Haves
- Associate degree or higher and/or CPS certification.
- Previous administrative experience supporting the head of a major corporate function.
- Previous experience supporting a Human Resources function.
- Experience in a complex, global, fast-changing organization.
Responsibilities
- Coordinate the executive’s trip, event, and meeting planning according to business priorities, proactively adjusting schedules as business needs change.
- Organize the HR Technical Operations & Risk HR Leadership Team schedule.
- Manage executive meetings, calendars, travel, and expense administration.
- Schedule on-site and off-site meetings.
- Arrange domestic and international travel and itineraries.
- Prepare and maintain highly confidential and sensitive documents.
- Use AI technology to optimize workflow, schedule management, and communication.
- Support the Head of HR, Quality & Compliance and the Head of Global Employee Relations, Labor Relations (ERLR).
Benefits
- Participation in the company consolidated retirement plan (pension), subject to plan terms.
- Participation in the company savings plan (401(k)), subject to plan terms.
- Vacation: 120 hours per calendar year, subject to policy and hire-date terms.
- Sick time: 40 hours per calendar year, subject to policy and hire-date terms.
- Holiday pay, including floating holidays: 13 days per calendar year.
- Work, Personal and Family Time: up to 40 hours per calendar year.
- Parental leave: 480 hours within one year of the birth, adoption, or foster care of a child.
- Bereavement leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
- Caregiver leave: 80 hours in a 52-week rolling period.
- Volunteer leave: 32 hours per calendar year.
- Military spouse time off: 80 hours per calendar year.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
