Executive Assistant Jobs

About The Position

Requirements

• Minimum two years demonstrated experience supporting executive level administrators.
• English fluency will be determined through the application and interview process.
• Valid Colorado Driver's License.
• Demonstrates flexibility and adaptability in response to change.
• Possesses computer and technology skills (including the Google Suite)
• Effectively works with students from diverse backgrounds and abilities.
• Collaborates well with supervisors and co-workers.
• Capable of understanding and following both complex oral and written instructions.
• Able to perform duties independently with minimal supervision.
• Communicates effectively with the School District community.
• Skilled in analysis, instruction, negotiation, coordination, communication, problem-solving, and interpersonal interactions.
• Proficient in comparing, synthesizing, and evaluating information.
• Meets attendance standards and works the necessary hours to fulfill essential responsibilities.
• Maintains confidentiality.
• Upholds a generally positive attitude.
• Complies with all District policies and procedures.
• Adheres to federal and state laws, regulations, and policies.

Nice To Haves

• Bachelor's degree
• Bilingual
• Current CPR and First Aid
• Notary

Responsibilities

• Attend all Board meetings and work sessions.
• Contact and follow up with the presenters for Board meetings.
• Prepare agenda and supporting documents for Board meetings.
• Prepare materials, including awards, for Board meetings.
• Provide public and legal notice of all meetings for the Board of Education.
• Record minutes at all Board meetings for approval at the next meeting.
• Maintain an electronic policy manual in Diligent.
• Collaborate with the Policy Coordinator to ensure policies are updated for BOE approval.
• Send and update calendar invitations to Board members for events.
• Act as the Designated Election Officer for Englewood Schools.
• Lead and organize all aspects of Board elections for Englewood Schools.
• Maintain and/or coordinate the Superintendent's and/or designee's electronic calendars.
• Schedule travel and accommodations for the Superintendent and/or designee.
• Create/update a working draft of the Board agenda in collaboration with the Superintendent.
• Process/draft expulsion paperwork, schedule meetings, and maintain suspension and expulsion records.
• Establish rapport with students, staff, and parents that promote a proactive response to potential challenges.
• Communicate instructions, policies, and procedures using a variety of methods.
• Update the district/department website with requested information.
• Submit monthly updates for the Board of Education in To The Point (internal staff newsletter) and Family District Newsletter.
• Material preparation for retreats and meetings.
• Actively participate in team meetings and job-related trainings.
• Provide excellent customer service to all stakeholders.
• Apply and implement knowledge, skills, and new understandings to support the system and processes.
• Perform other related duties as assigned or requested.
• Process purchase requisitions.
• Reconcile purchase card statements.
• Maintain and order supplies.
• Maintain and submit mileage reimbursement requests (if needed).

Benefits

• Benefits Eligible: Yes