Executive Assistant

Martin Brower • Rosemont, IL

4d • Onsite

About The Position

The Executive Assistant supports the Senior Leadership Team by managing executive calendars, preparing meeting materials, coordinating meetings and events, and handling office facilities and administrative services. The role requires working Monday through Thursday at the Rosemont office. The position may also have the opportunity to participate in a discretionary incentive program, subject to program rules.

Requirements

• Bachelor's degree and 7 or more years of related experience, or a high school diploma/GED and 10 or more years of specific experience.
• Must be able to work Monday through Thursday at the Rosemont office.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Serve as the primary contact for office facilities and building-related issues; coordinate snack and beverage replenishment, UPS services, and office supply orders.
• Manage assigned Senior Leadership Team calendars, independently prioritizing requests, resolving conflicts, and making scheduling decisions in alignment with executive preferences and business priorities.
• Anticipate needs, risks, and conflicts, and proactively resolve issues such as schedule changes, travel disruptions, and competing priorities; determine when executive input is required.
• Draft and format presentations, reports, and communications for executives, using sound judgment regarding tone, content, and accuracy, and escalate critical or time-sensitive issues as needed.
• Support logistics for Senior Leadership Team meetings, offsites, and events, including venue and hotel sourcing, catering, AV, agendas, attendee coordination, access credentials, and on-site support.
• Prepare Senior Leadership Team members for meetings by compiling, researching, and synthesizing background information into concise briefing materials.
• Perform other duties as assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Retirement benefits
• Complimentary health screenings
• Potential eligibility to participate in a discretionary incentive program, subject to program rules

What This Job Offers

• Job Type: Full-time
• Career Level: Executive