Executive Assistant
About The Position
The Executive Assistant supports housing leadership at The Fortune Society and directly reports to the Chief Housing Officer. The role supports initiatives and special projects across Fortune’s housing services, including property management, food and nutrition, and transitional and permanent supportive housing. The ideal candidate is a supportive team player, problem solver, and effective communicator with strong attention to detail who embodies Fortune’s mission and treats participants with compassion and understanding. The position is based at Castle Gardens in West Harlem, New York, and may require travel to different locations to assist with organizing events. It is a regular, full-time, non-exempt position paying $35.72–$38.47 per hour, approximately $65,000–$70,000 annually.
Requirements
- Two years of experience as a coordinator and administrative assistant for senior-level staff.
- At least two years of relevant work experience in data entry, administration, or reporting.
- Strong computer skills, including Microsoft Word, Excel, SharePoint, and PowerPoint; Access experience is a plus.
- Strong analytical, administrative, organizational, and file-management skills, with precision and accuracy in completing work.
- Ability to communicate professionally and effectively, orally and in writing, with people inside and outside the organization.
- Ability to work effectively with minimal supervision in a fast-paced, high-volume office, set priorities appropriately, and exercise independent judgment.
- Initiative, creativity, and high energy.
- Excellent organizational and time-management skills, including the ability to work independently and manage multiple priorities.
- Ability to build relationships with staff at all levels.
- Commitment to Fortune’s mission and ability to work compassionately with program participants.
Nice To Haves
- Bachelor’s degree, or experience in program support in public health, human services, criminal justice, sociology, or a related field, with data-management experience.
- Experience in a nonprofit social-service setting.
- Experience with quality assurance and/or quality improvement.
- Interest in or experience working with individuals with criminal justice involvement.
- Relevant personal experience.
- Microsoft Access experience.
Responsibilities
- Coordinate communications across multiple departments and streamline support for initiatives and special projects.
- Manage the Chief Housing Officer’s professional schedule, including agendas, calls, meetings, travel, and other logistics.
- Coordinate complex scheduling and information flow between executives and external providers.
- Maintain professionalism and strict confidentiality in communications, emails, and documentation.
- Review monthly staff reports for accuracy and completeness.
- Compile monthly outcome reports and prepare follow-up meetings to discuss results.
- Lead special projects related to program coordination and other projects assigned by the Chief Housing Officer.
- Assist with administrative duties related to staff hiring and reference checks.
- Collect and clean data for funder reports.
- Maintain agency archive information, including contracts and program and financial reports.
- Take on additional responsibilities as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
