Executive Assistant Jobs

About The Position

Requirements

• Bachelor’s degree or higher and three years of highly responsible administrative work-related experience; or an associate degree and five years of such experience; or a high school diploma and twelve years of such experience.
• Official transcripts are required.
• Strong organizational, project management, problem-solving, and multitasking skills.
• Ability to adapt to changing priorities and deadlines.
• Ethical decision-making, integrity, diplomacy, discretion, and confidentiality when handling sensitive information and data.
• Strong interpersonal skills and ability to build professional relationships with internal and external stakeholders using tact and diplomacy.
• Ability to maintain professionalism and a positive service attitude.
• Ability to support administrative staff and promote effective use of time and productivity.
• Ability to generate reports, create presentations, access data, and maintain complex records using Microsoft Office Suite.
• Proficiency in writing and handling business correspondence and producing polished professional presentations without grammatical or spelling errors.
• Excellent customer service skills.
• Current and valid Texas driver’s license if travel to off-site locations is required.
• Must meet regular and predictable attendance requirements.
• Subject to a criminal background check; some positions may be subject to a fingerprint check.

Nice To Haves

• Background in C-suite or executive-level communication and engagement.
• Bilingual or multilingual ability.

Responsibilities

• Provide administrative and technical support to administrators to optimize productivity.
• Supervise assigned personnel, including conducting performance evaluations and developing professional development plans.
• Maintain a comprehensive understanding of organizational operations and procedures.
• Coordinate administrators’ calls, emails, stakeholder interactions, calendars, and travel itineraries.
• Serve as liaison between supervised personnel and the manager.
• Work independently and collaboratively on special projects.
• Lead projects, including planning and coordinating presentations, disseminating information, and coordinating timelines.
• Establish and maintain efficient records systems for departmental and confidential materials.
• Represent the organization at internal and external meetings and councils with poise and tact.
• Monitor budgets in collaboration with administrators, as needed.
• Collaborate with management and district personnel to ensure compliance with departmental processes and procedures within the area of responsibility.
• Participate in professional development to stay current on trends and technology associated with the job function.
• Use critical thinking and problem-solving skills to assess situations and take appropriate action.
• Manage office supplies inventory.
• Communicate effectively, verbally and in writing, with stakeholders and constituents in the Dallas College community network.
• Complete required Dallas College professional development training hours each academic year.
• Support other organization members as needed.
• Perform other duties as assigned.