Senior Executive Administrative Assistant

Phillips 66 • Houston, TX

1d • $100,800 - $123,200

About The Position

The Senior Executive Administrative Assistant provides comprehensive administrative support to an executive and their team, helping manage time, priorities, and sensitive matters. The role coordinates office operations, correspondence, documents, expense reports, records, meetings, appointments, and domestic and international travel. It serves as a professional first point of contact for visitors and inquiries, anticipates executive needs, prepares meeting materials, and supports calendar, travel, and expense coordination. The position also organizes special events, maintains distribution lists, supports compliance with company policies, and uses office software and systems for reports, document management, and procurement tasks. Building trusting relationships, exercising sound judgment, maintaining confidentiality, and fostering a productive environment are important aspects of the role.

The listed base salary range is $100,800–$123,200. Benefits for certain eligible full-time employees include an annual variable cash incentive program bonus, an 8% 401(k) company match, a cash balance account pension, medical, dental, and vision benefits, an annual company contribution to a Health Savings Account for employees on an HDHP, and well-being programs and incentives including an Employee Assistance Plan, well-being reimbursement, and backup family care services. Applicants must complete the full application process by the requisition closing date of 11/01/2026. Candidates for regular U.S. positions must meet the stated citizenship or immigration-status requirements and be authorized to work without requiring sponsorship.

Requirements

• Legally authorized to work in the job posting country; candidates for regular U.S. positions must meet the specified citizenship or immigration-status requirements and must not require work-authorization sponsorship now or in the future.
• High School Diploma or GED equivalent.
• At least 5 years of experience with office or operational systems.
• Intermediate skills in Microsoft Office Suite, calendar and scheduling tools, and standard office equipment.

Nice To Haves

• Experience supporting senior executives or leadership teams in a corporate environment.
• At least 9 years of experience with office or operational systems.
• Proficiency with SAP, SharePoint, or other collaborative and enterprise systems.
• Advanced skills in document management, reporting, and event coordination.
• Demonstrated ability to build trusting relationships and work effectively under pressure.
• Strong process orientation and a proactive approach to anticipating needs and solving problems.
• Experience with digital tools such as ChatGPT, Microsoft Copilot, or similar AI-powered platforms.
• Strong verbal and written communication skills and the ability to interact professionally with a variety of stakeholders.
• Attention to detail, organizational skills, and the ability to manage multiple priorities.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Provide comprehensive administrative support to an executive and their team, managing time, priorities, and sensitive matters.
• Coordinate office and administrative duties, including answering calls, managing correspondence, preparing documents, and handling expense reports and records.
• Organize meetings, appointments, and domestic and international travel in accordance with the executive’s schedule and preferences.
• Screen visitors, respond to inquiries, and maintain confidentiality and professionalism as a first point of contact.
• Anticipate executive needs, prepare meeting materials, and support the leadership team with calendar management, travel, and expense coordination.
• Organize special events and maintain distribution lists.
• Ensure compliance with company policies and procedures.
• Use office software and systems to produce reports, manage documents, and support procurement tasks.
• Build trusting relationships, demonstrate sound judgment, and maintain a productive and positive environment for the executive and team.

Benefits

• Annual Variable Cash Incentive Program (VCIP) bonus.
• 8% 401(k) company match.
• Cash Balance Account pension.
• Medical, dental, and vision benefits.
• Annual company contribution to a Health Savings Account for employees on HDHP.
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED