Senior Executive Administrative Assistant

Koniag Government Services, LLC•Washington, DC

10d•$90,000 - $100,000•Onsite

About The Position

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking a Senior Executive Administrative Assistant to support KPS and its government customer in Washington, DC. The role supports CESER's mission to strengthen the security and resilience of the U.S. energy sector against cyber, physical, and natural hazard risks. It provides comprehensive administrative support to senior-level managers or department heads and serves as the primary escalation point for administrative issues. The position also manages workflow for on-site administrative staff and oversees critical, sensitive, and controlled correspondence from initial receipt through resolution and archiving. The role requires advanced knowledge of government operations, DOE administrative requirements, and correspondence and compliance processes. The incumbent handles sensitive information, maintains security protocols, coordinates with the CESER HQ Security Officer, develops and maintains SOPs, and supports asset management, SharePoint messaging, speaking engagement requests, and public events. The position requires maintaining front desk coverage during regular business hours, 8:00 AM to 5:30 PM, and meeting specified standards for correspondence, reporting, meeting minutes, travel vouchers, and workflow quality.

Requirements

Bachelor's degree in Business, Organizational Communications, Political Science, Management, or a related field from an accredited college or university; advanced degrees may substitute for years of required experience.
At least 7 years of total professional experience.
At least 5 years of relevant government work experience.
Extensive senior-level administrative support experience, including support to Senior Executive Service/GS-15 level and above.
Demonstrated experience managing administrative staff and complex workflows.
Experience with controlled correspondence and federal compliance processes.
Proficiency in an MS Windows environment and expert-level proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook.
Ability to draft Word documents and PowerPoint presentations for federal review and use Excel to track, review, and analyze data for federal use.
Proficiency with DARTS and experience managing SharePoint sites; knowledge of government correspondence systems such as eDOCS.
Comprehensive knowledge of DOE administrative policies, procedures, and requirements; understanding of IG and GAO processes, FOIA procedures, records management programs, compliance requirements, and Enterprise Internal Controls requirements.
Ability to manage and mentor administrative staff, manage workflow and quality assurance, delegate and prioritize tasks, and serve as an escalation point for complex issues.
Self-directed, proactive, organized, and able to take initiative, anticipate needs, and see projects through to completion.
Strong written and verbal communication skills, advanced multitasking, prioritization, and complex problem-solving abilities, and the ability to interact effectively with staff, constituents, and external stakeholders.
Fluent ability to read, write, understand, and communicate in English; advanced written communication skills for federal correspondence and experience interfacing with senior government officials and external stakeholders.
U.S. citizenship or lawful permanent resident status with appropriate immigration documentation is required.
Must pass an enhanced background investigation for a PIV card.
Experience handling classified information and sensitive materials and understanding of visitor control procedures and classified space requirements.
Work products must require no more than three iterations; controlled correspondence must be properly formatted and free of spelling and grammar errors; quarterly IG/GAO reports must be completed on time.
Ability to provide uninterrupted front desk coverage during business hours and effectively manage administrative staff workflow and quality assurance.

Responsibilities

Provide comprehensive daily administrative support to one or more senior-level managers or department heads.
Maintain consistent CESER Front Desk coverage during regular business hours, 8:00 AM to 5:30 PM, serving as the primary point of contact.
Perform administration management, executive administrative functions, executive scheduling, and executive timekeeping management.
Serve as the primary escalation point and first-level problem solver for complex administrative issues; guide staff and resolve challenges across the office.
Manage and control the workflow of on-site administrative staff, delegate and prioritize tasks, conduct quality assurance, and mentor lower-level staff.
Manage the end-to-end process for critical, sensitive, and controlled correspondence, including eDOCS, IG, GAO, LRM, FOIA, and similar initiatives.
Oversee correspondence from initial receipt through final resolution and archiving, ensuring compliance with ES, GAO, and IG procedures and DOE's Correspondence Style Guide.
Complete quarterly IG/GAO reporting using the DARTS system.
Handle CUI, OUO, Confidential, and PII information and adhere to security protocols and Departmental guidelines.
Coordinate with the CESER HQ Security Officer regarding foreign national meetings and secured meeting rooms.
Develop and maintain SOPs for functional activities.
Support asset management efforts for CESER Senior and Executive Leadership.
Manage SharePoint site messaging and visuals for SOPs.
Process leadership speaking-engagement and public-event requests.
Coordinate with external requestors to negotiate due dates and mitigate operational disruptions.
Maintain indexed decision logs and comprehensive tracking systems for controlled correspondence.
Submit travel vouchers within five business days of completion and deliver meeting minutes within 24 hours of meeting completion.