Senior Executive Administrative Assistant

Koniag Government Services•Washington, DC

8d•Onsite

About The Position

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking a Senior Executive Administrative Assistant to support KPS and its government customer in Washington, DC. The role supports CESER’s mission to strengthen the security and resilience of the U.S. energy sector against cyber, physical, and natural hazard risks. It provides advanced administrative support to senior-level managers or department heads and serves as the primary escalation point for complex administrative issues. The position oversees on-site administrative staff and manages critical, sensitive, and controlled correspondence from initial receipt through resolution and archiving. It requires knowledge of government operations, federal correspondence and compliance processes, and security protocols, along with discretion when handling sensitive information. The role maintains CESER front-desk coverage during regular business hours and supports leadership, program coordination, reporting, and administrative workflow.

Requirements

Bachelor’s degree in Business, Organizational Communications, Political Science, Management, or a related field from an accredited college or university; advanced degrees may be substituted for years of experience required.
At least 7 years of total professional experience.
At least 5 years of relevant government work experience.
Extensive senior-level administrative support experience, including support for Senior Executive Service/GS-15 level and above.
Demonstrated experience managing administrative staff and complex workflows.
Experience with controlled correspondence and federal compliance processes.
Proficiency in a Microsoft Windows environment and expert-level proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Ability to draft Word documents and PowerPoint presentations for federal review and use Excel to track, review, and analyze data for federal use.
Proficiency with DARTS and experience with SharePoint site management.
Knowledge of government correspondence systems, including eDOCS.
Comprehensive knowledge of DOE administrative policies, procedures, and requirements.
Understanding of IG and GAO processes, FOIA procedures, records management programs and compliance requirements, and Enterprise Internal Controls requirements.
Ability to manage and mentor administrative staff, manage workflow and quality assurance, delegate and prioritize tasks, and resolve complex administrative issues.
Self-directed, proactive, organized, and able to take initiative and see projects through to completion.
Advanced organizational, time-management, prioritization, multitasking, and complex problem-solving skills.
Strong written and verbal communication skills, including advanced federal correspondence writing skills; fluency in reading, writing, understanding, and communicating in English.
Ability to follow oral and written directions and interact effectively with staff, constituents, external stakeholders, and senior government officials.
U.S. citizenship or lawful permanent resident status with appropriate immigration documentation.
Must pass an enhanced background investigation for a PIV card.
Experience handling classified information and sensitive materials, and understanding of visitor control procedures and classified-space requirements.
Work products must require no more than three iterations and controlled correspondence must be properly formatted without spelling or grammar errors.

Responsibilities

Provide comprehensive daily administrative support to one or more senior-level managers or department heads.
Maintain consistent CESER front-desk coverage during regular business hours, 8:00 AM–5:30 PM, and serve as a primary point of contact.
Perform administrative management, executive administrative functions, executive scheduling, and executive timekeeping.
Serve as the primary escalation point and first-level problem solver for complex issues encountered by administrative support staff.
Manage and control workflow for on-site administrative staff, delegate and prioritize tasks, conduct quality assurance, and mentor lower-level staff.
Manage the end-to-end process for critical, sensitive, and controlled correspondence, including eDOCS, IG, GAO, LRM, FOIA, and similar initiatives.
Oversee correspondence from initial receipt through final resolution and archiving, ensuring compliance with ES, GAO, and IG procedures and DOE’s Correspondence Style Guide.
Complete quarterly IG/GAO reporting using the DARTS system.
Handle CUI, OUO, Confidential, and PII information in accordance with security protocols and Departmental guidelines.
Coordinate with the CESER HQ Security Officer regarding foreign national meetings and secured meeting rooms.
Develop and maintain Standard Operating Procedures for functional activities.
Support Asset Management efforts for CESER Senior and Executive Leadership.
Manage SharePoint site messaging and visuals for SOPs.
Process leadership speaking engagement and public event requests.
Coordinate with external requestors to negotiate due dates and mitigate operational disruptions.
Maintain indexed decision logs, tracking systems for controlled correspondence, and uninterrupted front-desk coverage.
Submit travel vouchers within five business days of completion and deliver meeting minutes within 24 hours of meeting completion.