Executive Assistant

Wilsonart International•Temple, TX

4d•Onsite

About The Position

The Administrative Assistant to the Executive Team supports members of Wilsonart’s Executive Team and helps manage the day-to-day operations of the Wilson Center location in Temple, Texas. The role serves as a primary point of contact for visitors and guests, helps maintain a welcoming and professional office environment, and coordinates office needs and activities. The position is in-person at the Wilson Center, Monday through Friday, from 8:00 a.m. to 5:00 p.m. CT.

Requirements

At least 2 years of related administrative experience supporting Vice Presidents or executives.
Professional demeanor and a strong customer service mindset.
Ability to work flexibly as a team player, manage pressure, prioritize tasks in a fast-paced environment, and maintain accuracy.
Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
Excellent verbal and written communication skills.
Strong organizational and planning skills.
Strong information-gathering and monitoring skills.
Sound judgment and ability to make independent decisions.
Self-starter able to work with minimal supervision.
Strong sense of urgency and problem-solving skills.
Ability to maintain a high degree of confidentiality.
Ability to interact and communicate effectively with individuals at all levels of the organization.
High degree of attention to detail.
Ability to sit in the same location or stand and walk; stoop, climb, or lift light materials or equipment weighing 10–20 pounds.

Responsibilities

Plan and schedule meetings, conferences, and teleconferences for Vice Presidents; arrange domestic and international travel, process visas as required by host countries, and prepare and submit expense reports.
Prepare, edit, and distribute correspondence, communications, presentations, and other documents.
Maintain executive schedules by planning and coordinating meetings, conferences, teleconferences, and travel.
Record, transcribe, and distribute meeting minutes and action items as requested.
File and retrieve documents and reference materials.
Collect and analyze data to prepare reports and presentations.
Lead project-based work as required by supported Vice Presidents.
Monitor, screen, respond to, and distribute incoming communications.
Arrange and coordinate meetings and events.
Answer and manage incoming calls.
Serve as a primary point of contact for visitors and guests at the Wilson Center, helping maintain a welcoming, professional, and organized environment.
Help manage Wilson Center day-to-day needs, including office supplies, shared spaces, and general office coordination.
Coordinate and assist with office activities and events, including team gatherings, happy hours, and employee engagement activities.
Liaise with internal staff at all levels and interact with external clients, vendors, and visitors.
Assist with special projects and other responsibilities assigned by supported Vice Presidents.