Executive Administrative Assistant

Johnson & Johnson Innovative Medicine•New Brunswick, NJ

4d•$74,550 - $119,543•Onsite

About The Position

The Executive Administrative Assistant provides comprehensive executive, administrative, and operational support to senior MedTech Supply Chain leadership. Reporting to the Vice President, MedTech Supply Chain, this role coordinates across senior leaders, executive assistants, functional teams, business partners, and external stakeholders. The position manages complex executive schedules; coordinates leadership meetings, business events, travel, and onsite logistics; facilitates executive communications; and supports business processes and administrative workflows. It requires sound judgment and discretion when managing competing priorities, sensitive information, deadlines, and matters requiring leadership attention. The role is expected to anticipate needs, resolve scheduling and logistical challenges, maintain stakeholder relationships, and help ensure leadership priorities and commitments are carried out efficiently.

Requirements

Associate’s degree required.
At least 8 years of administrative or similar experience, including significant experience supporting Vice Presidents, senior executives, or executive leadership teams.
Experience providing administrative or executive support in a complex corporate environment.
Experience managing complex executive calendars and coordinating meetings involving multiple senior stakeholders.
Strong organizational, prioritization, and follow-through capabilities.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and adjust quickly to changing business needs.
Strong attention to detail and discretion when handling sensitive information.
Ability to work effectively with senior executives, business leaders, administrative colleagues, external partners, and cross-functional teams.
Strong proficiency with Microsoft 365 applications and standard corporate productivity tools.

Nice To Haves

Administrative Support
Business Writing
Communication
Customer Centricity
Data Capturing
Diary Management
Document Management
Execution Focus
Microsoft Office
Office Administration
Organizational Knowledge
Organizing
Presentation Development
Problem Solving
Professional Ethics
Travel Planning
Typing

Responsibilities

Manage complex, frequently changing executive calendars and coordinate meetings across functions, locations, and time zones, taking travel and competing priorities into account.
Assess scheduling conflicts, identify alternatives, coordinate recurring and long-range meetings, support annual business-cycle planning, and align schedules with other executive assistants.
Coordinate executive leadership meetings, organizational events, team gatherings, site visits, and special business sessions, including dates, participation, venues, attendance, agendas, and logistics.
Manage changes to meeting arrangements and coordinate executive participation in global meetings with complex time-zone considerations.
Serve as an administrative contact between senior leadership and internal and external stakeholders; facilitate communication and follow-up across executives, teams, assistants, and business partners.
Prepare and coordinate leadership communications and supporting materials, and ensure stakeholders are informed of decisions, changes, deadlines, and actions requiring attention.
Coordinate administrative activities supporting executive and organizational priorities; track requests, documentation, approvals, deadlines, and activities requiring leadership attention.
Support special projects and cross-functional initiatives, facilitate information flow between leadership and business teams, and help resolve issues affecting leadership commitments.
Coordinate procurement-related administration involving Statements of Work, vendor processes, purchase-order requests, and leadership approvals; monitor request status and communicate progress.
Coordinate leadership and organizational processes, including scheduling, document collection, communications, deadlines, and preparation of materials for reviews and executive discussions.
Handle sensitive organizational and employee information with confidentiality and discretion.
Support executive travel, site visits, off-site activities, and related logistics in partnership with internal teams and administrative colleagues; respond to changing requirements and calendar adjustments.
Build working relationships with executive assistants and administrative colleagues, coordinate activities spanning leadership organizations, and promote clear communication and timely follow-through.

Benefits

Consolidated retirement plan (pension) and savings plan (401(k)), subject to plan terms.
Eligibility to participate in the long-term incentive program.
Vacation: 120 hours per calendar year, subject to policy and date of hire.
Sick time: 40 hours per calendar year, with different stated amounts for employees residing in Colorado or Washington, subject to policy and date of hire.
Holiday pay, including floating holidays: 13 days per calendar year.
Work, Personal and Family Time: up to 40 hours per calendar year.
Parental Leave: 480 hours within one year of the birth, adoption, or foster care of a child.
Bereavement Leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
Caregiver Leave: 80 hours in a 52-week rolling period.
Volunteer Leave: 32 hours per calendar year.
Military Spouse Time-Off: 80 hours per calendar year.