Executive Assistant

Bank of America • Washington, DC

4d • $34 - $65 • Onsite

About The Position

At Bank of America, the Executive Assistant provides diverse, advanced, and confidential administrative support to the Chief Operating Officer for the Global Information Security organization. The role requires operating professionally in a very fast-paced business environment and anticipating the executive’s needs. It includes managing the executive’s calendar and helping ensure the executive is prepared and on time for meetings and activities, along with handling travel arrangements, expense reports, and other administrative tasks. The position works closely with other executive assistants across the organization and requires influence without necessarily having authority, as well as sound judgment and tact when managing sensitive and confidential information.

Bank of America describes its culture as focused on Responsible Growth, inclusion, collaboration, career development, and teammate wellness. The company is committed to an in-office culture, with role-specific flexibility based on responsibilities and business needs. The position is based at 1800 K Street NW in Washington, DC, is on first shift, and is scheduled for 40 hours per week. The stated pay range is $34.00–$65.07 per hour, with offers determined by experience, education, and skill set. Compensation is base salary and is not incentive eligible. The role is benefits eligible and includes access to paid time off.

Requirements

• At least 5 years of prior Executive Support experience.
• Strong written and oral communication skills.
• Significant time-management, multitasking, and prioritization skills.
• Advanced skills in Outlook and other Microsoft Office programs, including Excel, Word, and PowerPoint.
• Mastery of Microsoft 365, including Outlook, Teams, SharePoint, Excel, and PowerPoint.
• Highly organized, with strong attention to detail and a quality-control mindset.
• Ability to work effectively under pressure and time constraints.
• Ability to handle sensitive and confidential information with judgment, tact, and discretion.
• Ability to anticipate executive needs, work proactively, and adapt in a fast-moving, ambiguous environment.

Responsibilities

• Provide strategic, advanced, and confidential executive support to the Chief Operating Officer for the Global Information Security organization.
• Manage complex calendars, communications, and multiple stakeholders proactively, resolving scheduling conflicts professionally.
• Coordinate across teams, regions, and lines of business; communicate with executives and line management to gather and convey relevant information.
• Manage time, multitask, and prioritize competing needs.
• Solve problems and resolve issues independently to reduce friction in the executive’s day, coordinate schedules, maximize time, and create efficiencies.
• Manage Concur expenses, reimbursements, and expense reports.
• Coordinate travel and events, including regular leadership meetings, travel and market visits, and offsite leadership meetings.
• Liaise with outside groups to coordinate events where the executive serves as a corporate chair, director, or committee member.
• Engage in high-level client contact and support conversations about sensitive information with diplomacy and judgment.
• Anticipate meeting, preparation, and follow-up needs; align scheduling, materials, and communications with enterprise priorities.
• Distill information, summarize decks, and escalate important matters; review materials for inaccuracies, gaps, and inconsistencies.
• Prepare and polish materials for senior audiences using Microsoft Office applications.
• Handle sensitive information with discretion and adapt to fast-moving, ambiguous environments.

Benefits

• Benefits eligibility
• Access to paid time off
• Resources and support for employees
• Affordable, competitive, and flexible benefits supporting physical, emotional, and financial wellness

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed