Executive Assistant

Dallas College•Dallas, TX

4d•Onsite

About The Position

The Executive Assistant manages administrative staff in collaborative support teams, including coordinating schedules, evaluating performance, and developing professional development plans, while also supporting assigned administrators. The role calls for a self-motivated, professional individual who can supervise staff, prioritize workloads in a fast-paced environment, and promote continuous improvement and customer service. A background in C-suite or executive-level communication and engagement is preferred. The position provides administrative and technical support to administrators, coordinates their communications, calendars, and travel, and serves as a liaison between supervised personnel and management. It also leads or contributes to projects, maintains departmental and confidential records, represents the organization at meetings, may monitor budgets, and helps ensure compliance with departmental processes. The role requires professionalism, discretion, reliability, strong communication, and regular, predictable attendance. Work is performed onsite in a standard office environment; after six months, some positions may be eligible to apply for a hybrid arrangement, subject to responsibilities, operational needs, supervisor approval, and Dallas College policy.

Requirements

Bachelor’s degree or higher and three years of highly responsible administrative work-related experience; or an associate degree and five years of such experience; or a high school diploma and twelve years of such experience.
Official transcripts are required.
Strong organizational, project management, problem-solving, and multitasking skills.
Ability to adapt to changing priorities and deadlines.
Ethical decision-making, integrity, diplomacy, discretion, and confidentiality when handling sensitive information and data.
Strong interpersonal skills and ability to build professional relationships with internal and external stakeholders using tact and diplomacy.
Ability to maintain professionalism and a positive service attitude.
Ability to support administrative staff and promote effective use of time and productivity.
Ability to generate reports, create presentations, access data, and maintain complex records using Microsoft Office Suite.
Proficiency in writing and handling business correspondence and producing polished professional presentations without grammatical or spelling errors.
Excellent customer service skills.
Current and valid Texas driver’s license if travel to off-site locations is required.
Must meet regular and predictable attendance requirements.
Subject to a criminal background check; some positions may be subject to a fingerprint check.

Nice To Haves

Background in C-suite or executive-level communication and engagement.
Bilingual or multilingual ability.

Responsibilities

Provide administrative and technical support to administrators to optimize productivity.
Supervise assigned personnel, including conducting performance evaluations and developing professional development plans.
Maintain a comprehensive understanding of organizational operations and procedures.
Coordinate administrators’ calls, emails, stakeholder interactions, calendars, and travel itineraries.
Serve as liaison between supervised personnel and the manager.
Work independently and collaboratively on special projects.
Lead projects, including planning and coordinating presentations, disseminating information, and coordinating timelines.
Establish and maintain efficient records systems for departmental and confidential materials.
Represent the organization at internal and external meetings and councils with poise and tact.
Monitor budgets in collaboration with administrators, as needed.
Collaborate with management and district personnel to ensure compliance with departmental processes and procedures within the area of responsibility.
Participate in professional development to stay current on trends and technology associated with the job function.
Use critical thinking and problem-solving skills to assess situations and take appropriate action.
Manage office supplies inventory.
Communicate effectively, verbally and in writing, with stakeholders and constituents in the Dallas College community network.
Complete required Dallas College professional development training hours each academic year.
Support other organization members as needed.
Perform other duties as assigned.