Executive Assistant

Acelero Learning•Philadelphia, PA

5d•Onsite

About The Position

The Executive Assistant is responsible for providing administrative support to the Delegate Vice President and to the overall program. This position will initiate and coordinate the administrative functions required in effective implementation of administrative policies of the program. The Executive Assistant Uses effective organizing systems to provide administrative support to a variety of stakeholders and projects. Our mission is bold: To design and deliver research and evidence-based approaches to eliminate the gaps between young childrenʼs inherent potential and their achievement in school and life. With our partners, we accelerate child and family outcomes that honor all of the aspirations and cultures of the communities we serve. Our values: Data-Informed Learning; Transparent & Open Communication; Growth Mindset; Championing Equality; Caring Teams & Communities.

Requirements

AA/AS in business or related field.
Prior experience with office/general administration.
Physical exam and background checks are required for this position.
Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.
Must have a valid driver’s license and/or reliable transportation.

Responsibilities

Performs daily administrative duties such as answering and screening telephone calls, taking messages, sorting and distributing incoming mail and faxes, copying and collating, and other routine duties necessary to assist senior personnel and departmental management.
Prioritizes projects delegated by a variety of staff to accomplish tasks in the time frame specified and at a high level of quality.
Develops systems to effectively organize information and provides it to others as needed.
Communicates information in minutes, e-mail, memos and other written and verbal correspondence, drafts and edits correspondence, reports, forms, charts, memos, and other documents.
Assists in the preparation of meeting agendas and materials, distributes such items in advance to members within agreed upon time frames.
Ensures that all reports, records and assigned Master Binders are maintained accurately and promptly.
Greets and assists visitors in a courteous and helpful manner.
Oversees the operation of various office machines to include copier, computer, fax, phone and mail machine.
Files, stores, and destroys old records as instructed.
Coordinates purchase requisitions and maintains vendor relationships.
Manages inventory and distribution of office supplies for Headquarters.
Maintains proper documentation of all expenditures for reimbursements, petty cash, and purchase orders (e.g. receipts, boarding passes).
Processes check requests and tracks completion of all requests to ensure that all invoices and employee requests are completed accurately and timely.
Manages petty cash system by distributing petty cash to employees as needed and ensuring sufficient funds for all requests in accordance with fiscal policies and procedures.
Maintains the confidentiality of correspondence, documents, discussions, meetings, telephone calls, and staff and family information.

Benefits

Medical, Dental, and Vision Insurance with multiple plan options to fit your needs
Health Savings Account (HSA) with company contributions up to $800 annually
Flexible Spending Accounts (FSA) for health and dependent care expenses
401(k) Retirement Plan with up to 4% company match and immediate vesting
Company-paid Short-Term and Long-Term Disability and Basic Life Insurance
Up to $500 per year in Professional Development Reimbursements
Employee Assistance Program (EAP) with counseling and mental wellness support
Wellness Programs, including virtual fitness, nutrition, and mindfulness classes
Pet Insurance, Legal Assistance, ID Theft Protection, and Employee Discount Perks
Average of 5 weeks of paid time off during 1st year of employment