Senior Executive Assistant

Dôen•Los Angeles, CA

4d•Onsite

About The Position

DÔEN is seeking a Senior Executive Assistant to support the CEO and CCO and directly manage at least one administrative professional. This role is suited to an exceptionally quick-thinking, highly organized professional who can anticipate executive needs, translate direction into action with minimal oversight, navigate competing demands, and apply sound judgment and business acumen. The position calls for close attention to detail, discretion with confidential information, leadership skills, and strategic thinking in a fast-paced, entrepreneurial environment. The Senior Executive Assistant manages executive calendars, inboxes, priorities, correspondence, meeting preparation and follow-through, and domestic and international travel. The role also includes managing and developing an administrative team, improving administrative processes, coordinating cross-functional projects, preparing decision-support materials, serving as a liaison for executive leadership, organizing board meetings and company events, and monitoring executive-office budgets and expenses. The position is full-time and in-person in the Van Nuys area of Los Angeles, California. Salary is $150,000 per year; the role is classified as exempt.

Requirements

10+ years of experience supporting C-suite executives, ideally founders, CEOs, or other senior executives in demanding, fast-paced environments.
3+ years of people management experience, with the ability to develop high-performing teams.
Bachelor's degree or equivalent professional experience.
Expert-level proficiency in Google Workspace and project management tools.
Exceptional written and verbal communication skills and impeccable attention to detail.
Ability to manage multiple priorities, remain composed under pressure, shift between tasks, process new information, and adapt to changing priorities without sacrificing accuracy or follow-through.
Strong business acumen and understanding of corporate operations and strategic planning, including the ability to identify business-critical priorities and use sound judgment to allocate time and resources.
Absolute discretion and ability to handle highly confidential information.

Nice To Haves

Experience in apparel, beauty, entertainment, or similar fast-paced creative environments.
Advanced skills in data analysis, financial reporting, or presentation design.
Experience managing executive communications during organizational change.
Prior experience supporting high-profile executives, founders, or senior leaders in complex, high-pressure environments.

Responsibilities

Manage complex calendars, inbox strategy, priorities, and sensitive communications for the CEO and CCO.
Anticipate executive needs and proactively address challenges, exercising independent judgment on significant matters.
Prepare briefing materials, agendas, and background research for meetings.
Attend key meetings, take thorough and accurate notes, capture decisions and action items, and ensure timely follow-through.
Translate verbal direction into action with minimal need for clarification.
Screen and prioritize correspondence and communications, and draft responses on behalf of leadership.
Prioritize competing requests and direct executive attention to business-critical, high-impact matters.
Develop an ongoing understanding of technology platforms used across HR, Finance, Supply Chain, and Operations.
Coordinate domestic and international travel, including itineraries and logistics.
Handle confidential information with discretion and professionalism.
Directly manage and mentor at least one Administrative Assistant.
Set performance objectives, conduct evaluations, and provide ongoing coaching and professional development.
Delegate tasks to balance workloads and ensure accountability, accuracy, and timely execution.
Implement and refine administrative processes, streamline workflows, and address operational challenges.
Develop an understanding of the company's business model, revenue-driving functions, and operational priorities to anticipate needs and prioritize work.
Manage executive special projects and initiatives, coordinate cross-functional teams, and help projects progress efficiently with minimal oversight.
Prepare reports, presentations, and analyses to support executive decision-making.
Serve as a liaison between executives and internal and external stakeholders, and represent leadership in meetings when appropriate.
Plan and execute board meetings, leadership offsites, and company-wide events.
Monitor budget expenditures and manage expense reporting for the executive office.
Act as a gatekeeper and ambassador of company values, maintaining a tone of professionalism and excellence.
Build relationships across the organization to facilitate collaboration and information flow.
Identify opportunities for operational improvement and drive implementation.