Executive Assistant

Federal Home Loan Bank of Des Moines • Des Moines, IA

5d • $65,541 - $77,830 • Hybrid

About The Position

The Executive Assistant provides administrative and logistical support and coordination to an Executive Officer of the Bank. The role may act as a liaison between executive-level leaders and internal staff or external contacts, prepare confidential and technical correspondence and reports, manage executive schedules, and coordinate meetings and committee materials. The position also supports meeting preparation and execution across the organization, prepares special reports and monitors divisional budgets and expenses, and manages departmental internal controls and regulatory issues.

Requirements

• Two-year associate degree or equivalent experience.
• Five years of executive-level administrative experience.
• Strong proficiency in Adobe Professional, Nuance, Microsoft Word, Excel, PowerPoint, and SharePoint.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive and confidential matters appropriately.
• Ability to effectively multitask and prioritize activities.

Nice To Haves

• Financial services background helpful.
• Workday experience is a plus.

Responsibilities

• Provide direct administrative support to an Executive or Executive Team member and serve as a liaison with internal staff and external contacts when needed.
• Communicate instructions and directives between executive-level leaders and others.
• Prepare correspondence and reports of a highly technical and/or confidential nature.
• Manage the assigned executive’s schedule, assess meeting purpose and urgency, and inform the executive about planned meetings and scheduling issues.
• Organize and expedite the flow of work through the executive’s office; initiate follow-up action and maintain correspondence and records.
• Manage and organize agendas, meetings, and calendars for executive-level employees and division or departmental leaders.
• Prepare meeting materials for committees weekly or monthly, depending on division or department needs.
• Provide backup support for internal meeting preparation and execution, including gathering and distributing materials, setting up meetings, and uploading documents to SharePoint and/or Diligent.
• Prepare special reports by gathering, summarizing, and analyzing data; conduct limited technical or financial analysis; and prepare and monitor divisional budgets and expenses.
• Manage departmental internal controls and regulatory issues.
• Perform other duties and projects as assigned.

Benefits

• 11 paid holidays.
• 5 weeks of paid time off (PTO).
• Work culture that values work/life balance.
• Hybrid work schedule for most roles.
• 100% match on the first 6% contributed to the 401(k), plus an additional 4% non-discretionary 401(k) contribution at year-end.
• Eligibility to participate in the Bank’s annual incentive plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree