Senior Executive Assistant, Commercial

Disc Medicine•Massachusetts - Hybrid, MA

4d•$127,000 - $156,000•Hybrid

About The Position

The Senior Executive Assistant, Commercial provides high-level administrative support to the CCO and commercial leadership team, helping ensure the efficient operation of the commercial department. The role calls for a proactive, detail-oriented professional with extensive pharmaceutical or biotech experience, a strong background supporting commercial organizations, and excellent organizational and communication skills. The position supports the CCO and commercial leaders with calendars, correspondence, travel, meeting preparation and follow-up, confidential materials, events, external engagements, and financial administration. It also coordinates cross-functional commercial activities and supports process improvements and special projects as the commercial organization evolves. The role is hybrid, with flexibility to work remotely or from the Watertown, Massachusetts headquarters.

Requirements

Minimum 10 years of experience as an executive assistant or operations coordinator.
Minimum 5 years supporting senior executives in the pharmaceutical or biotech industry.
Strong understanding of commercial functions within a pharmaceutical or biotech company.
Excellent organizational, communication, and interpersonal skills.
Proficiency in Microsoft Office Suite and other relevant software.
High level of professionalism, discretion, and attention to detail.
Ability to work independently and manage multiple priorities.

Nice To Haves

Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

Responsibilities

Manage the CCO’s calendar, prioritize and coordinate meetings, and arrange domestic and international travel, including itineraries and meeting logistics.
Manage correspondence and communications for the CCO and act as a professional point of contact for internal and external stakeholders.
Prepare agendas, meeting materials, presentations, and minutes; track action items and follow up on deadlines and commitments.
Prepare, review, and organize confidential documents, presentations, reports, and other materials, including for Executive Team, Board, and other senior-level meetings.
Anticipate the CCO’s needs, manage competing priorities proactively, and provide administrative support to maximize the CCO’s effectiveness.
Provide administrative support to commercial leaders, including the VP Marketing, VP Marketing Access, and VP Commercial Operations; manage calendars, coordinate meetings, arrange travel, and handle meeting logistics.
Coordinate cross-functional commercial meetings and initiatives with Medical Affairs, Regulatory, Finance, Legal, and other stakeholders.
Support Commercial leadership team meetings by preparing agendas, pre-reads, presentations, and meeting notes, and following up afterward.
Identify opportunities to improve processes and operating efficiency, and support special projects and strategic priorities.
Coordinate logistics for commercial events, conferences, leadership meetings, off-sites, and other internal and external engagements.
Support external meetings involving customers, partners, consultants, vendors, investors, and other stakeholders.
Process expense reports for the CCO and commercial leaders.
Work with Finance, Procurement, and other functions on invoices, purchase orders, contracts, and other administrative matters.