Executive Assistant

Rivet•Washington, DC

4d•Onsite

About The Position

Rivet Operations Company is seeking an Executive Assistant to oversee and manage Rivet personnel supporting Strategic Systems Programs (SSP). The team works at SSP Headquarters at the Washington Navy Yard in Washington, DC, and at the Naval Ordnance Testing Unit (NOTU) in Cape Canaveral, Florida. This is a full-time, on-site position working 40 hours per week, combining program leadership with Office Manager duties at SSP Headquarters. The role ensures uninterrupted support across assigned branches, timely onboarding and replacement, monthly contract reporting, quality reviews, and transitions, while handling daily Office Manager work for an assigned branch. The position supervises administrative personnel, coordinates coverage and travel, prepares and maintains official correspondence and records, manages calendars and meetings, and ensures compliance with SSP procedures and security requirements.

Requirements

U.S. citizenship and ability to maintain a Secret security clearance.
Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
Associate degree or equivalent required.
Experience managing staff on a DoD or Navy service contract, including reporting deliverables, CPARS, and contract transitions.
Proven experience supervising administrative or clerical staff, including scheduling coverage, onboarding, and training.
At least 5 years of administrative experience, including prior support to SES members or other executives.
Experience scheduling appointments and handling professional emails.
Sound professional judgment and initiative, and the ability to work independently, collaboratively, and under strict deadlines.
Skill in formatting, processing, and maintaining records for official documents.
Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
Excellent verbal and written communication skills.

Nice To Haves

Bachelor’s degree preferred.
Familiarity with DTS, SMARTS, SEAS, the Defense Information System for Security (DISS), and Navy correspondence and records management standards is desired.

Responsibilities

Supervise Office Managers and Administrative Assistants at SSP Headquarters and NOTU; assign work, set priorities, and address escalated performance and administrative issues.
Maintain coverage at every branch whenever SSP is open, including during absences, reassignments, and turnover.
Submit telework requests to the branch or technical point of contact and the COR for approval.
Deliver monthly man-hour reports and training records.
Ensure staff follow SSP check-in and checkout procedures, meet DD Form 254 security requirements, and return Common Access Cards (CACs) when leaving.
Arrange Defense Travel System (DTS) travel in accordance with SSP travel policy and procedures.
Prepare correspondence, memoranda, and other business documents according to the Navy Correspondence Manual.
Create and maintain office files and branch records according to the Navy Correspondence Manual.
Maintain work unit calendars and coordinate meetings, conference rooms, and video teleconferences (VTCs).
Process security information according to the SSP Security Manual.
Perform daily Office Manager duties for the assigned branch.
Lead quality reviews and transitions.