Executive Assistant to the Chief Executive Officer (CEO) & Chief Operating Officer (COO), Full Time, Job ID # 1891829

Palmetto General Hospital • Hialeah, FL

5d

About The Position

Provides administrative support to the A-Team and Hospital committees as assigned, and helps increase the time the CEO and COO have available for executive-level responsibilities. Handles a wide variety of situations and conflicts involving the clerical and administrative functions of the office. Responsible for confidential and time-sensitive material, and prepares routine and advanced correspondence, including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others. Reports directly to the CEO and COO. A wide degree of creativity and latitude is expected. Familiarity with a variety of the field's concepts, practices, and procedures is required.

The role requires successful completion of orientation and training in Palmetto General Hospital's procedures. The Executive Assistant works with administrators, hospital staff, physicians, patients, visitors, and corporate and regional entities. The position requires dependability, flexibility when priorities change, and the ability to work additional hours as needed to complete work and to function under pressure with multiple deadlines. Responsibilities include managing executives' calendars, setting up meetings, and taking minutes during executive meetings.

Requirements

• High school diploma required.
• At least 2 years of executive secretarial experience in a senior management setting required.
• Successful completion of orientation and training with Palmetto General Hospital's procedures.
• Professional appearance and demeanor.
• Ability to interact effectively with personnel at various levels in a professional, courteous, and tactful manner.
• Ability to exercise good judgment and organize and prioritize workload.
• Ability to maintain strict confidentiality.
• Ability to work under stress and meet multiple deadlines, and remain flexible when priorities change.
• Outstanding written and oral communication skills, including the ability to communicate effectively with all levels of the organization.
• Ability to comprehend instructions, policies, and procedures.
• Advanced skills in Microsoft Office Suite.
• Outstanding organizational and time-management skills.
• Dependable and able to work additional hours as needed to complete work.
• Good working relationship and communication skills with administrators, hospital staff, physicians, patients, visitors, and corporate and regional entities.

Nice To Haves

• Bachelor's degree or equivalent experience preferred.
• 4 years of executive secretarial experience in a senior management setting preferred.

Responsibilities

• Provide administrative support to the A-Team and Hospital committees as assigned.
• Support the CEO and COO by increasing the time available for their executive-level responsibilities.
• Handle clerical and administrative situations and conflicts in the office.
• Manage confidential and time-sensitive material.
• Prepare routine and advanced correspondence, including letters, memoranda, and reports.
• Manage executives' calendars and set up meetings.
• Take minutes during executive meetings.
• May direct and lead the work of others.
• Complete orientation and training on Palmetto General Hospital's procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED