Executive Assistant to the Chief Executive Officer (CEO) & Chief Operating Officer (COO), Full Time, Job ID # 1891829

Palmetto General Hospital • Hialeah, FL

3d

About The Position

Provides administrative support for the A-Team and Hospital committees as assigned, and helps increase the time executives have available for executive-level responsibilities. Handles a wide variety of situations and conflicts involving the clerical and administrative functions of the office. Responsible for confidential and time-sensitive material, and prepares routine and advanced correspondence, including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals; may direct and lead the work of others. Reports directly to the CEO and COO. A wide degree of creativity and latitude is expected. The role requires familiarity with a variety of the field's concepts, practices, and procedures.

The position requires a high school diploma; a bachelor's degree or equivalent experience is preferred. Successful completion of orientation and training in Palmetto General Hospital's procedures is required. Two years of executive secretarial experience in a senior management setting is required, with four years preferred. The role also requires professional communication and working relationships with administrators, hospital staff, physicians, patients, visitors, and corporate and regional entities. The employee must be dependable and able to work additional hours as needed, function under pressure and multiple deadlines, maintain strict confidentiality, and adapt when priorities change. Advanced Microsoft Office Suite skills, outstanding organizational and time-management skills, and the ability to manage executive calendars, arrange meetings, and take meeting minutes are required.

Requirements

• High school diploma required.
• Successful completion of orientation and training with Palmetto General Hospital's procedures.
• At least 2 years of executive secretarial experience in a senior management setting.
• Ability to maintain good working relationships and communicate with administrators, hospital staff, physicians, patients, visitors, and corporate and regional entities.
• Dependability and ability to work additional hours as needed to complete work.
• Ability to function under pressure and manage multiple deadlines.
• Professional appearance and demeanor.
• Ability to interact effectively with personnel at various levels in a professional, courteous, and tactful manner.
• Good judgment and ability to organize and prioritize workload.
• Assertiveness and motivation.
• Ability to maintain strict confidentiality.
• Flexibility when priorities change.
• Outstanding written and oral communication skills, including the ability to communicate effectively with all levels of the organization.
• Ability to comprehend instructions, policies, and procedures.
• Advanced skills in Microsoft Office Suite.
• Outstanding organizational and time-management skills.

Nice To Haves

• Bachelor's degree or equivalent experience.
• 4 years of executive secretarial experience in a senior management setting.

Responsibilities

• Provide administrative support for the A-Team and Hospital committees as assigned.
• Support the CEO and COO by increasing the time they have available for executive-level responsibilities.
• Handle clerical and administrative office situations and conflicts.
• Handle confidential and time-sensitive material.
• Prepare routine and advanced correspondence, including letters, memoranda, and reports.
• Plan and accomplish goals using experience and judgment.
• Manage executive calendars and set up meetings.
• Take minutes during executive meetings.
• Direct and lead the work of others when applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED