Executive Assistant
About The Position
The Executive Assistant is a trusted business partner to the SVP, Product Management & International Markets. Based in Alpharetta, Georgia, the role combines high-level executive support, operational coordination, information management, and continuous improvement to create measurable leverage for the executive and leadership team. The position is AI-enabled, with an expectation that AI and automation are used routinely while applying sound judgment, confidentiality, validation, and responsible-use practices. The goal is to reduce routine work and expand higher-value support.
Requirements
- Proven experience providing senior-level executive or leadership-team support.
- Proven examples of applying AI and automation to improve real work outcomes, beyond completing AI training.
- Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, and OneDrive.
- Exceptional organizational, prioritization, written communication, and stakeholder-management skills.
- Ability to operate effectively across cultures, geographies, time zones, and changing priorities.
- Demonstrated discretion and professionalism in handling confidential information.
Responsibilities
- Manage a complex global calendar across time zones, priorities, and senior stakeholders.
- Coordinate leadership meetings, operating reviews, customer engagements, offsites, and international travel.
- Prepare concise agendas, briefings, presentations, decision materials, minutes, and follow-up communications.
- Track decisions, commitments, dependencies, and action items through completion.
- Use Microsoft 365 Copilot and other approved AI capabilities in planning, preparation, communication, analysis, and follow-up.
- Apply AI to synthesize emails, meetings, reports, documents, and business information into accurate executive-ready outputs.
- Create reusable prompts, templates, agents, and automated workflows to improve quality and reduce repetitive work.
- Identify manual processes that can be simplified, automated, standardized, or eliminated.
- Document and share effective AI practices with the leadership team and administrative community.
- Maintain operating rhythms for the SVP and leadership team, including recurring reviews, planning cycles, and business updates.
- Serve as a liaison across cross-functional teams that Product Management interacts with daily.
- Draft and refine executive communications with clear purpose, audience alignment, and appropriate tone.
- Coordinate organizational events with designated teams, onboarding, team communications, and cross-functional initiatives.
- Anticipate risks, conflicts, and information gaps, and propose practical solutions before they affect execution.
- Organize executive information across Outlook, Teams, SharePoint, and OneDrive so critical material is current, searchable, and accessible.
- Use metadata, naming conventions, summaries, and AI-assisted retrieval to improve knowledge capture and reuse.
- Maintain appropriate controls for confidential, sensitive, and business-critical information.
- Exercise discretion, tact, diplomacy, and sound judgment when handling sensitive information and executive interactions.
Benefits
- Country-specific benefits; details vary by location and are available through the company's benefits information.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
