Executive Administrative Assistant
About The Position
Johnson & Johnson is seeking an Executive Administrative Assistant for a hybrid role in New Brunswick, New Jersey. The position reports to the Head of Human Resources, Technical Operations & Risk (TO&R), works closely with executive management in TO&R and Human Resources, and also supports the Head of HR, Quality & Compliance and the Head of Global Employee Relations, Labor Relations (ERLR). The role requires a thorough understanding of organizational practices, procedures, and policies. The assistant will regularly interact with senior management inside and outside Johnson & Johnson and handle information that is often sensitive and confidential. The position is overtime eligible and may require up to 5% travel.
Requirements
- High school diploma or equivalent.
- At least six years of experience in executive-level support.
- Ability to maintain highly confidential information.
- Ability to think analytically and exercise sound judgment and discretion.
- Energetic, enthusiastic customer focus.
- Self-starter with strong organizational skills and attention to detail.
Nice To Haves
- Associate degree or higher and/or CPS.
- Previous administrative experience supporting the head of a major corporate function.
- Previous experience supporting a Human Resources function.
- Experience in a complex, global, fast-changing organization.
Responsibilities
- Coordinate the executive’s trip, event, and meeting planning according to business priorities, proactively adjusting schedules as business needs change.
- Organize the HR Technical Operations & Risk HR LT schedule.
- Manage executive meetings, calendars, travel, and expense administration.
- Schedule on-site and off-site meetings.
- Arrange domestic and international travel itineraries.
- Prepare and maintain highly confidential and sensitive documents.
- Use AI technology to optimize workflow, schedule management, and communication.
- Think analytically, exercise sound judgment and discretion, and work independently.
- Communicate effectively and articulately with all levels of the organization.
- Manage multiple priorities and shifting demands independently while maintaining the urgency and intensity required by the office.
Benefits
- Participation in the Company’s consolidated retirement plan (pension), subject to plan terms.
- Participation in the Company’s 401(k) savings plan, subject to plan terms.
- 120 hours of vacation per calendar year, subject to policy and date of hire.
- 40 hours of sick time per calendar year, with different amounts for employees residing in Colorado or Washington, subject to policy and date of hire.
- 13 days of holiday pay, including floating holidays, per calendar year.
- Up to 40 hours of Work, Personal and Family Time per calendar year.
- 480 hours of parental leave within one year of the birth, adoption, or foster care of a child.
- Bereavement leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
- 80 hours of caregiver leave in a 52-week rolling period.
- 32 hours of volunteer leave per calendar year.
- 80 hours of military spouse time off per calendar year.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
