Executive Assistant
About The Position
A fast-growing, AI-forward technology company is seeking an exceptional Executive Assistant to the Co-Founder & CEO to act as a force multiplier within the executive office. This high-impact, high-trust role supports a globally operating CEO in a fast-paced, mission-critical environment. The position begins as a traditional, full-scope executive assistant role and is expected to evolve through the use of AI tools and automation to build systems that improve speed, precision, and execution. The Executive Assistant will serve as the CEO’s right hand, managing priorities, communications, and logistics across a global organization while developing AI-augmented workflows. The role also provides scheduling, travel, and expense support to the Co-Founder and CRO, and coordinates with the Chief of Staff and executive team. The position is remote-first and offers global exposure and an opportunity to develop AI-powered executive operations.
Requirements
- 4–8 years of experience supporting CEOs or senior executives in fast-paced technology environments.
- Proven ability to manage complex calendars, inboxes, and international logistics with minimal oversight.
- Exceptional written and verbal communication skills.
- Strong judgment, discretion, and ability to handle sensitive information.
- Highly organized and proactive, with the ability to manage shifting priorities.
- Comfortable working across global time zones with schedule flexibility.
- Strong proficiency in Google Workspace and/or Microsoft Office tools.
- Interest in AI tools and enthusiasm for building AI-augmented workflows.
Nice To Haves
- Experience supporting globally distributed teams or international executives.
- Exposure to government, defense, or regulated environments.
- Experience with board and investor coordination.
- Familiarity with Salesforce, NetSuite, or similar platforms.
- Multilingual or international experience.
Responsibilities
- Manage the CEO’s calendar across daily, quarterly, and annual planning cycles, ensuring alignment with company priorities.
- Monitor and triage a high-volume inbox, draft responses, and prioritize critical communications.
- Coordinate complex international travel, including multi-country itineraries and last-minute changes.
- Prepare meeting briefings, agendas, and materials, increasingly with AI assistance.
- Attend meetings as needed, capture action items, and drive follow-through across leadership.
- Serve as a key liaison to executives, board members, investors, partners, and government stakeholders.
- Coordinate executive meetings, offsites, board events, and customer engagements.
- Draft communications on behalf of the CEO and maintain key documents and files.
- Handle sensitive and confidential matters with discretion.
- Provide scheduling, travel, and expense support to the Co-Founder and CRO.
- Coordinate cross-functional initiatives with the Chief of Staff and executive team.
- Support board, investor, and leadership meetings, including logistics and follow-ups.
- Manage administrative workflows such as expenses, document routing, and contact management.
- Build AI-augmented workflows to scale the impact of executive support.
Benefits
- Remote-first flexibility with global exposure.
- Opportunity to work directly with a founder-led executive team.
- High-growth environment with strong ownership and career development.
- Opportunity to build AI-augmented executive operations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
