Executive Assistant to the Chief R&D Artificial Intelligence Officer

Pfizer • Bothell, WA

5d • $33 - $56 • Hybrid

About The Position

The Executive Assistant provides proactive, highly confidential, and sophisticated support to Pfizer’s Chief R&D Artificial Intelligence Officer in a fast-paced global environment. The role manages complex priorities, establishes operating discipline, and connects stakeholders across R&D, Digital, corporate functions, and external organizations. The Executive Assistant anticipates needs, resolves issues, and helps the executive and leadership team stay aligned on important commitments, decisions, and deliverables in support of Pfizer’s R&D AI strategy.

The role includes managing the executive’s global calendar and travel; preparing and coordinating meetings, materials, and follow-up; supporting leadership operating rhythms and special projects; tracking decisions, budgets, approvals, and deliverables; and helping improve administrative processes. It also supports purchase orders, contracts, vendors, invoices, and budget tracking according to company policies and controls.

This is a hybrid position requiring the employee to live within commuting distance and work on-site an average of 2.5 days per week or more as needed. Support and travel for off-site meetings are required, typically involving frequent air travel. The position is based in Bothell, Washington. The salary range is $33.35 to $55.59 per hour, with eligibility for overtime and certain other pay premiums. Candidates must be authorized to work in the U.S.; work visa sponsorship is not available.

Requirements

• Bachelor’s degree or equivalent combination of education and relevant experience.
• At least 5 years of progressively responsible administrative or executive support experience, including support for a senior leader in a complex, global organization.
• Demonstrated success managing complex calendars, international travel, leadership meetings, and competing priorities.
• Exceptional organizational skills and attention to detail, with the ability to deliver high-quality work under tight deadlines.
• Strong judgment, discretion, and experience handling confidential and sensitive information.
• Excellent written and verbal communication skills and professionalism when engaging at all organizational levels.
• Ability to anticipate needs, solve problems independently, and adapt quickly as priorities evolve.
• Strong collaboration and relationship-management skills across functions, geographies, and administrative networks.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, and ability to learn and use new digital tools effectively.
• High integrity, accountability, responsiveness, and commitment to service excellence.
• Authorization to be employed in the United States by any employer; permanent U.S. work authorization is required.

Nice To Haves

• Experience supporting a C-suite, R&D, technology, data, or artificial intelligence executive.
• Experience in the pharmaceutical, biotechnology, healthcare, or another highly regulated industry.
• Project management experience and ability to coordinate complex, cross-functional initiatives.
• Familiarity with AI, digital transformation, or scientific R&D environments.
• Experience supporting global teams, executive events, and external partnerships.

Responsibilities

• Provide proactive, high-level administrative support to the Chief R&D Artificial Intelligence Officer, acting as a trusted liaison and anticipating priorities, risks, and follow-up needs.
• Manage and optimize a complex global calendar, balancing strategic priorities, time-sensitive decisions, leadership meetings, and stakeholder requests.
• Coordinate domestic and international travel, itineraries, logistics, visas, and expense reporting.
• Prepare and coordinate meeting agendas, briefing materials, presentations, pre-reads, and follow-up actions.
• Establish operating rhythms for the leadership team, including staff meetings, business reviews, off-sites, conferences, and other high-impact events.
• Track decisions, commitments, approvals, budgets, and critical deliverables; identify dependencies, resolve issues, and escalate risks as appropriate.
• Build partnerships with senior leaders, administrative colleagues, R&D teams, Digital, corporate functions, and external stakeholders.
• Handle sensitive information with sound judgment, professionalism, and strict confidentiality.
• Support purchase orders, contracts, vendor engagement, invoice processing, and budget tracking in accordance with company policies and controls.
• Draft, review, and edit executive communications and materials.
• Improve administrative processes and ways of working using sound judgment, data, digital tools, and continuous-improvement practices.
• Contribute to special projects and broader team priorities, working independently and taking accountability for high-quality outcomes.
• Provide support and travel during off-site meetings, typically involving frequent air travel.

Benefits

• 401(k) plan with Pfizer matching contributions and an additional Pfizer Retirement Savings Contribution.
• Paid vacation, holidays, and personal days.
• Paid caregiver, parental, and medical leave.
• Medical, prescription drug, dental, and vision coverage.
• Potential relocation assistance based on business needs and/or eligibility.
• Eligibility for overtime, weekend, holiday, and other pay premiums depending on the work schedule and company policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level