Executive Assistant to the Chief R&D Artificial Intelligence Officer

Pfizer • Bothell, WA

3d • Hybrid

About The Position

The Executive Assistant provides proactive, highly confidential, and sophisticated executive support to Pfizer’s Chief R&D Artificial Intelligence Officer in a fast-paced global environment. The role manages complex priorities, creates operating discipline, and connects stakeholders across R&D, Digital, corporate functions, and external organizations. It calls for exceptional judgment, executive presence, organizational agility, and attention to detail to help the executive and leadership team stay aligned on commitments, decisions, and deliverables and advance Pfizer’s R&D AI strategy.

The position includes managing the executive’s global calendar and travel; preparing meetings and executive materials; establishing leadership-team operating rhythms; tracking decisions, budgets, and deliverables; and supporting procurement, vendors, invoices, and communications. The role also contributes to special projects and continuous improvement. It is hybrid, requiring the employee to live within commuting distance and work onsite an average of 2.5 days per week or more as needed. Support and travel for off-site meetings are required, typically involving frequent air travel. The stated hourly salary range is $33.35 to $55.59, with eligibility for overtime and other pay premiums depending on schedule and company policies.

Requirements

• Bachelor’s degree or equivalent combination of education and relevant experience.
• At least 5 years of progressively responsible administrative or executive support experience, including support for a senior leader in a complex, global organization.
• Demonstrated success managing complex calendars, international travel, leadership meetings, and competing priorities.
• Exceptional organizational skills and attention to detail, with the ability to deliver high-quality work under tight deadlines.
• Strong judgment, discretion, and experience handling confidential and sensitive information.
• Excellent written and verbal communication skills and professionalism engaging at all organizational levels.
• Ability to anticipate needs, solve problems independently, and adapt as priorities evolve.
• Strong collaboration and relationship-management skills across functions, geographies, and administrative networks.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, and ability to learn and use new digital tools effectively.
• High integrity, accountability, responsiveness, and commitment to service excellence.
• Must be authorized to work in the United States by any employer; U.S. work visa sponsorship is not available.
• Permanent work authorization in the United States is required.

Nice To Haves

• Experience supporting a C-suite, R&D, technology, data, or artificial intelligence executive.
• Experience in the pharmaceutical, biotechnology, healthcare, or another highly regulated industry.
• Project management experience and ability to coordinate complex, cross-functional initiatives.
• Familiarity with AI, digital transformation, or scientific R&D environments.
• Experience supporting global teams, executive events, and external partnerships.

Responsibilities

• Provide proactive, high-level administrative support to the Chief R&D Artificial Intelligence Officer and anticipate priorities, risks, and follow-up needs.
• Manage and optimize a complex global calendar, balancing strategic priorities, time-sensitive decisions, leadership meetings, and competing requests.
• Coordinate domestic and international travel, itineraries, logistics, visas, and expense reporting.
• Prepare and coordinate agendas, briefing materials, presentations, pre-reads, and follow-up actions for key engagements.
• Establish operating rhythms for leadership-team meetings, business reviews, off-sites, conferences, and other events.
• Track decisions, commitments, approvals, budgets, and deliverables; identify dependencies, resolve issues, and escalate risks as appropriate.
• Partner with senior leaders, administrative colleagues, R&D teams, Digital, corporate functions, and external stakeholders to enable execution.
• Handle sensitive information with sound judgment, professionalism, and strict confidentiality.
• Support purchase orders, contracts, vendor engagement, invoice processing, and budget tracking in accordance with company policies and controls.
• Draft, review, and edit executive communications and materials.
• Improve administrative processes and ways of working using judgment, data, digital tools, and continuous-improvement practices.
• Contribute to special projects and broader team priorities, working independently and taking accountability for high-quality outcomes.
• Provide support and travel during off-site meetings, typically involving frequent air travel.

Benefits

• 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution.
• Paid vacation, holiday, and personal days.
• Paid caregiver/parental and medical leave.
• Health benefits including medical, prescription drug, dental, and vision coverage.
• Eligibility for overtime, weekend, holiday, and other pay premiums depending on work schedule and company policies.
• Relocation assistance may be available based on business needs and/or eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level