Executive Assistant and Workplace Experience Manager

Honeydew•New York, NY

2d•$90,000 - $110,000•Onsite

About The Position

Honeydew is hiring an Executive Assistant and Workplace Experience Manager to support seven leaders and oversee the day-to-day experience of its New York City office. The role will protect leadership time by managing calendars, learning each leader’s preferences, coordinating meetings and offsites, triaging inboxes, drafting delegated correspondence, and supporting senior-candidate interviews and visits. It requires handling confidential compensation, personnel, and strategy information with complete discretion. The role owns NYC office operations, including cleanliness, supplies, setup, vendor relationships, office budget tracking, and coordination with IT, building management, the landlord, and movers. It also helps make hybrid work effective for in-office and remote colleagues by considering meeting and event technology, welcoming remote colleagues during office visits, supporting retreats and gatherings, and partnering with People Ops on recognition programs and culture strategy. The position is onsite at Honeydew’s West Village office. During the first six months, the role is expected to establish reliable leadership support, keep the office functioning smoothly, improve the hybrid experience, and help coordinate the NYC office move.

Requirements

Very strong executive assistant experience supporting multiple senior leaders.
Sound judgment in protecting calendars and prioritizing important meetings and requests.
Strong scheduling skills and an organized, structured approach to calendars and meeting logistics.
Some IT comfort, including handling AV, conference-room technology, and equipment while working alongside an IT team.
Experience managing vendor relationships, including selection, contracts, invoices, and renewals.

Nice To Haves

Startup or high-growth company experience, with comfort building structure where none exists.
Experience coordinating board or investor meeting logistics.
Experience at a remote-first or hybrid company.
Experience coordinating executive candidate interviews and on-site visits.
Knowledge of health and safety, emergency procedures, and office compliance.
Familiarity with tools such as Slack-based pairing programs, desk and room booking systems, and expense tools.
Prior partnership with People or HR on recognition or values programs.

Responsibilities

Manage calendars for seven leaders, protecting their time and prioritizing meetings and requests with sound judgment.
Run recurring leadership meetings and the operating calendar.
Plan offsites and support retreats and team gatherings, including coordination with vendors.
Triage inboxes and draft correspondence when delegated.
Coordinate interview scheduling and on-site visits for senior candidates.
Handle confidential compensation, personnel, and strategy information with complete discretion.
Own day-to-day NYC office operations, ensuring the office is clean, stocked, and set up.
Partner with IT on AV, conference-room technology, and equipment.
Manage vendor relationships, including evaluating options and handling contracts, invoices, and renewals.
Serve as the main contact for building management and the landlord.
Track the office budget and flag overages early.
Coordinate the NYC office move with both buildings and movers, including being ready on-site.
Help ensure remote and in-office colleagues have an equally good experience in meetings, events, and office visits.
Partner with People Ops on recognition programs and culture strategy.