Executive Assistant and Workplace Experience Manager

Honeydew•New York, NY

13h•Onsite

About The Position

Honeydew is seeking an Executive Assistant and Workplace Experience Manager to support seven leaders and oversee the day-to-day experience of its New York City office. The role is a force multiplier for the leadership team: learning each leader’s preferences, protecting their time, and taking routine work off their plates so they can focus on important decisions. The position owns NYC office operations, including keeping the space clean, stocked, and ready to use; coordinating with IT on AV and equipment; managing vendors and building relationships; tracking the office budget; and helping resolve workplace issues. It also supports an equitable hybrid experience by considering remote colleagues in meetings and events, ensuring appropriate equipment and setup, and welcoming visiting remote team members. The role will support leadership meetings and operating rhythms, offsites, interview scheduling and senior-candidate visits, retreats, team gatherings, and People Ops programs. It will handle confidential compensation, personnel, and strategy information with discretion. The position is onsite at Honeydew’s West Village office and will help coordinate the NYC office move with both buildings and movers.

Requirements

Very strong executive assistant experience supporting multiple senior leaders.
Sound judgment about protecting calendars and prioritizing important work.
Strong scheduling skills, organization, and structure, including smooth calendar and meeting logistics.
Comfort with IT-related needs such as AV, conference-room technology, and equipment, and ability to work alongside an IT team.
Experience managing vendors, including selection, contracts, invoices, and renewals.

Nice To Haves

Startup or high-growth experience and comfort building structure where none exists.
Experience coordinating board or investor meeting logistics.
Experience at a remote-first or hybrid company.
Experience coordinating executive candidate interviews and onsite visits.
Knowledge of health and safety, emergency procedures, and office compliance.
Familiarity with Slack-based pairing programs, desk and room booking systems, and expense tools.
Prior partnership with People or HR on recognition or values programs.

Responsibilities

Manage calendars for seven leaders, protecting their time and prioritizing meetings and requests with sound judgment.
Run recurring leadership meetings and maintain the operating calendar.
Plan offsites and support retreats and team gatherings, including coordinating with vendors.
Triage inboxes and draft correspondence when delegated.
Support interview scheduling and onsite visits for senior candidates.
Handle confidential compensation, personnel, and strategy information with discretion.
Own day-to-day operations of the NYC office, keeping it clean, stocked, and set up.
Partner with IT on AV, conference-room technology, equipment, and office setup.
Manage vendor relationships, including selection, contracts, invoices, and renewals.
Serve as the main contact for building management and the landlord.
Track the office budget and flag overages early; recommend practical purchasing and vendor approaches.
Consider remote colleagues when planning meetings and events, including equipment and camera setup, and welcome them when they visit NYC.
Partner with People Ops on recognition programs and culture strategy.
Coordinate the NYC office move with both buildings and the movers, including being ready onsite.