Executive Assistant

ColonialWebb•Chesapeake, VA

4d•$60,000 - $80,000

About The Position

ColonialWebb is hiring an Executive Assistant to provide administrative support to the President of the Industrial Group and Hampton Roads leadership. The role coordinates calendars, meetings, appointments, expense reports, payroll and project cost-code entries, and licensing support. It also maintains organized physical and electronic records, handles confidential information, and supports project-related permitting, inspections, and closeout documentation. The position requires strong communication, proofreading, organizational, and interpersonal skills, along with the ability to work independently in a dynamic, fast-paced environment.

Requirements

High school diploma or equivalent.
At least five years of professional experience.
Excellent written and verbal communication skills.
High proficiency with Microsoft Office Suite and Adobe Acrobat, with the ability to learn company-specific and new or updated programs and software.
Strong proofreading, editing, and writing skills, including proper grammar, usage, and spelling.
Ability to manage a dynamic, fast-paced workload and work independently with minimal supervision.
Exceptional interpersonal skills and the ability to manage internal and external customer relationships, perceptions, and expectations with a friendly, professional demeanor.

Nice To Haves

Undergraduate degree.
Administrative experience.

Responsibilities

Maintain and coordinate the President of the Industrial Group and Hampton Roads calendar, including professional and personal matters as needed.
Assist two Business Unit Leaders in managing meetings, appointments, and calendars as requested.
Submit expense reports for the President of the Industrial Group and other Hampton Roads leadership as needed.
Use company operating systems to enter payroll hours, job numbers, and cost codes for the projects team.
Assist the Contracts Manager with license renewals and new licensure requirements as requested.
Maintain organized hard-copy files when required and electronic records in the company document management system.
Uphold a strict level of confidentiality.
Work with Project Managers to facilitate permitting, inspections, closeout documents, and other project-related functions as directed by the Hampton Roads project team.