Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• 7+ years of administrative experience supporting a VP or SVP, ideally in fast-paced technology or software environments.
• Proven ability to execute administrative tasks with discretion, accuracy, and attention to detail.
• Proactive, solutions-oriented mindset.
• Strong written and verbal communication skills focused on clarity and follow-through.
• Ability to partner effectively with senior leaders and external stakeholders.
• Proficiency with Microsoft Office, Outlook calendaring, Zoom, and audio/visual conferencing tools.
• Intermediate project management experience with ability to work under pressure and meet deadlines.
• Experience supporting budgets and event planning.
• Bachelor’s degree or equivalent relevant experience.
• Customer-centric approach.
• Agility and flexibility in dynamic, fast-changing environments.
• Willingness to continuously learn and take on new challenges.
• Strong collaboration skills with confidence to suggest process improvements.
• Resourceful, solution-oriented attitude with no task too big or too small.
• Sound judgment, ability to influence others, and comfort navigating ambiguity.

Responsibilities

• Manage day-to-day calendars to optimize the executive’s time and ensure preparedness for meetings and key priorities.
• Coordinate internal and external meetings, including team meetings, extended staff meetings, all-hands, off-sites, and one-on-ones.
• Organize business-related meetings, including catering, materials, and logistics.
• Manage calls on behalf of the executive as appropriate, resolving routine and complex inquiries.
• Arrange domestic and international travel in alignment with company travel policies, including visas, documentation, and cost considerations.
• Verify and approve transactions on behalf of the executive.
• Ensure timely submission of expenses and review/provide feedback on expense reports for the executive and their direct reports.
• Collaborate on special projects and serve as a key point of contact to ensure departmental goals, milestones, and initiatives align with the annual business cycle.
• Track progress, follow up on deadlines, and provide reminders on deliverables.
• Proactively manage calendar priorities around customer meetings, forecasts, earnings releases, Board of Directors meetings, and key initiatives.
• Support leadership meetings by taking notes and tracking action items.
• Conduct research and prepare reports, presentations, and supporting materials.
• Adapt to evolving business processes and understand the relevance of performance metrics.
• Support budget tracking, bill payment, and the ordering and maintenance of supplies and equipment.
• Act as a gatekeeper for inquiries from customers, employees, senior leaders, and visitors, triaging requests and coordinating next steps.
• Effectively partner with cross-functional teams and senior leaders inside and outside of NetApp.
• Maintain a strong “pulse of the business,” staying attuned to organizational priorities and emerging issues.
• Partner with Corporate Communications to support messaging and materials tied to key initiatives.
• Support onboarding of new employees and training of new team members.

Benefits

• Health Insurance
• Life Insurance
• Retirement or Pension Plans
• Paid Time Off
• various Leave options
• Performance-Based Incentives
• employee stock purchase plan
• restricted stocks (RSU’s)