Senior Executive Assistant - Commercial Insights & AI

BridgeBio Pharma • Palo Alto, CA

3d • $60 - $75 • Hybrid

About The Position

The Senior Executive Assistant provides executive, administrative, and operational support to the Head of Commercial Analytics & AI and select members of the analytics leadership team. The role serves as a trusted partner to the Head and a central coordination point across the organization, helping leadership work effectively, collaborate across functions, and manage key business activities and organizational operations. Success requires exceptional organization, initiative, resourcefulness, business acumen, attention to detail, discretion, and sound judgment in a fast-paced, highly matrixed biopharmaceutical environment.

The position manages complex calendars and priorities; coordinates travel, expenses, meetings, communications, and executive materials; supports leadership-team operations and follow-through; and helps improve administrative processes. It also coordinates work across commercial, technical, and external partner groups; maintains digital collaboration spaces and records; and helps administer vendor, procurement, contract, invoice, and budget-related workflows. The role supports team culture and engagement through communications, onboarding, town halls, offsites, and other activities.

BridgeBio describes itself as a biopharmaceutical company focused on advancing treatments for rare diseases and patients with unmet needs. The company values curiosity and thoughtful, ethical use of AI. The role is part of a hybrid work model, with flexibility. The posting lists a California salary range of $60–$75 USD and notes that final compensation depends on factors including experience, education, location, and interview performance.

Requirements

• Bachelor's degree or an equivalent combination of education and relevant professional experience.
• At least 7–10 years of progressive administrative experience, including demonstrated success supporting VP, Head, or C-suite executives.
• Demonstrated executive presence and ability to engage confidently with senior executives.
• Sound independent judgment and ability to handle sensitive information with professionalism and discretion.
• Exceptional organizational skills and attention to detail.
• Proactive problem-solving ability and capacity to manage multiple leaders, shifting priorities, and competing deadlines.
• Advanced proficiency in Microsoft 365, particularly Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
• Excellent written, verbal, and interpersonal communication skills across executive, commercial, technical, and external stakeholder groups.
• Resourcefulness, agility, intellectual curiosity, and willingness to embrace new technologies and evolving business needs.
• Ability to build trusted relationships, collaborate across functions, and navigate complex organizational structures with diplomacy and professionalism.
• Strong ownership, reliability, follow-through, and commitment to high-quality work with minimal supervision.

Nice To Haves

• Experience supporting multiple senior leaders.
• Experience in biopharmaceuticals, life sciences, healthcare, technology, or similarly complex and highly matrixed corporate environments.
• Familiarity with AI-enabled productivity tools, workflow automation, and modern collaboration platforms.

Responsibilities

• Proactively manage complex, high-volume calendars for the Head and designated leadership team members, balancing priorities and resolving scheduling conflicts.
• Anticipate leadership needs, exercise independent judgment, identify potential challenges, and help focus the Head's time on high-impact priorities.
• Coordinate domestic and international travel, itineraries, expense reports, and related logistics in accordance with company policies.
• Coordinate leadership meetings, business reviews, executive engagements, and strategic planning sessions, including scheduling, agendas, presentations, logistics, and follow-up actions.
• Prepare, coordinate, and format executive correspondence, leadership communications, presentations, and other materials.
• Handle sensitive business, commercial, personnel, and proprietary information with professionalism and discretion.
• Provide administrative and operational coordination for select members of the Head's leadership team.
• Serve as a point of contact across Commercial, Marketing, Sales, Market Access, Finance, HR, IT, Data Science, AI, and external business partners.
• Coordinate recurring leadership meetings, business reviews, organizational planning sessions, and other activities supporting alignment and information flow.
• Track meeting outcomes, commitments, and administrative deliverables, and follow up with stakeholders as needed.
• Identify opportunities to streamline administrative processes, improve coordination, and introduce efficient ways of working.
• Learn and use emerging AI and digital productivity tools in a technology-driven environment.
• Coordinate scheduling, communication, and administrative activities among analytics, data science, AI, commercial teams, and external technology partners.
• Prepare, format, and organize executive-ready presentations for leadership meetings, steering committees, and business reviews.
• Organize and maintain shared workspaces, document repositories, collaboration platforms, and other digital resources.
• Explore and adopt company-approved AI and automation tools to improve administrative workflows, meeting preparation, document management, and productivity in accordance with company policies.
• Coordinate meetings, demonstrations, and business discussions with external analytics, AI, technology, and data partners.
• Facilitate administrative workflows for purchase orders, Statements of Work, Master Services Agreements, software licenses, and vendor onboarding in collaboration with Procurement, Legal, Finance, and IT.
• Track approvals, documentation, invoices, and related administrative activities to support timely completion.
• Assist with departmental expense tracking, invoice processing, and other budget-related administrative activities as needed.
• Partner with the Head and leadership team to foster a collaborative, inclusive, and connected organizational culture.
• Plan and coordinate town halls, leadership offsites, team-building activities, recognition events, and other employee engagement initiatives.
• Support team announcements, leadership communications, and information-sharing activities.
• Coordinate onboarding activities and logistics for new team members.

Benefits

• Market-leading compensation
• Annual performance bonus
• Company equity
• 401(k) with employer match
• Employee Stock Purchase Program (ESPP)
• Pre-tax commuter benefits for transit and parking
• Referral bonus for hired candidates
• Subsidized lunch and parking on in-office days
• 100% employer-paid medical, dental, and vision premiums for employees and dependents
• Health Savings Account with annual employer contributions
• Flexible Spending Accounts
• Fertility and family-forming benefits
• Expanded mental health support, including therapy and coaching resources
• Hybrid work model with flexibility
• Flexible, take-what-you-need paid time off
• Company-paid holidays
• Paid medical and parental leave
• Skill development and internal mobility opportunities
• Career pathing through regular feedback
• Continuous education and professional development programs via LinkedIn Learning, LifeLabs, and BetterUp Coaching
• Financial rewards, peer-to-peer recognition, and growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior