Executive Assistant and Board Liaison

People Serving People • Minneapolis, MN

2d • $70,000 - $80,000

About The Position

People Serving People is hiring a full-time Executive Assistant and Board Liaison to support the CEO and manage administrative services for the Board of Directors. The role manages the CEO’s calendar in alignment with organizational priorities, coordinates internal meetings, supports CEO project management, and provides scheduling, logistical, technical, and documentation support to the Board and its committees. The position is full-time and exempt, generally works Monday through Friday during business hours, and may require evening work for events.

Requirements

• 3–5 years of relevant experience managing an executive calendar.
• Experience with project management.
• Experience and fluency with email, Microsoft and Google applications, and project management platforms.

Responsibilities

• Manage internal meeting calendars and schedules, including all-staff meetings, executive leadership team meetings, and CEO check-ins.
• Implement internal meeting schedules and proactively identify calendar conflicts, proposing alternatives that support meeting cadence and outcomes.
• Support other internal events and projects as needed.
• Manage the CEO’s calendar in accordance with internal and external priorities, including identifying questions and tradeoffs and allowing sufficient time between meetings and for travel.
• Conduct outreach to external partners to arrange meetings that advance organizational priorities, and respond promptly and respectfully to external partners engaging with the CEO.
• Monitor meeting calendar updates for external groups in which the CEO participates.
• Track the CEO’s projects and deadlines, and block and protect time for project work.
• Gather background materials and information for the CEO’s project work blocks when possible.
• Communicate with relevant constituents about expected completion or review dates for projects.
• Provide service, scheduling, logistical, and technical support for the Board of Directors and Board Committees.
• Produce and distribute meeting agendas, minutes, and materials accurately and on time.
• Prepare and maintain board and committee files and materials, including bylaws, conflict of interest forms, rosters, contact and demographic information, orientations, policies and procedures, agendas, minutes, and meeting materials.
• Support board voting items by distributing materials, collecting signatures, tallying votes, and documenting verdicts.
• Coordinate and co-host board events, including the annual Board of Directors and Executive Leadership Team Retreat.
• Perform additional duties assigned by the CEO and as part of overall team responsibilities.

Benefits

• Medical, dental, and vision insurance available.
• Company-paid life and disability insurance.
• 401(k) with employer contribution after six months.
• Competitive paid time off program.
• Reduced-cost parking or metro pass.
• Cellphone reimbursement.
• Reduced childcare rates.
• Financial wellness benefit.
• Opportunity to make a difference in the community.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed