Executive Assistant and Board Liaison

People Serving People•Minneapolis, MN

3d•$75,000 - $85,000

About The Position

People Serving People is a Minnesota emergency shelter for families experiencing homelessness and a leader in homeless prevention. The Executive Assistant and Board Liaison manages administrative support for the CEO and Board of Directors, helping the organization advance its priorities. This full-time, exempt role focuses on executive calendar management, internal meeting coordination, CEO project support, and board administration. The position generally works Monday through Friday during business hours, with occasional evening work for events.

Requirements

3–5 years of relevant experience managing an executive calendar.
Experience with project management.
Fluency with email, Microsoft and Google applications, and project management platforms.

Responsibilities

Manage the calendars and schedules for internal meetings, including all-staff meetings, executive leadership team meetings, CEO check-ins, team meetings, and step-backs.
Forecast calendar conflicts, troubleshoot scheduling issues, and proactively suggest alternatives that preserve meeting cadence and outcomes.
Own or assist with other internal events and projects as needed.
Manage the CEO’s calendar in relation to internal and external priorities, identify questions and tradeoffs, and ensure adequate space and travel time between meetings.
Conduct tiered outreach to external partners to arrange meetings that advance organizational priorities, respond promptly and respectfully to partners, and monitor meeting calendar updates for external groups the CEO participates in.
Track the CEO’s projects and deadlines, block and protect work time, and gather relevant background materials and information for project work.
Communicate with relevant constituents about expected timelines for CEO project completion or review.
Provide scheduling, logistical, technical, and administrative support to the Board of Directors and its committees.
Prepare and distribute accurate meeting agendas, minutes, and materials on time.
Prepare and maintain board and committee files and materials, including bylaws, conflict-of-interest forms, rosters, contact and demographic information, orientations, policies and procedures, agendas, minutes, and meeting materials.
Support board voting processes by distributing materials, collecting signatures, tallying votes, and documenting results.
Coordinate and co-host board events, including the annual Board of Directors and Executive Leadership Team Retreat.
Perform additional duties assigned by the CEO and as part of the role on the People Serving People team.