Executive Assistant and Board Liaison
About The Position
People Serving People is the largest and most comprehensive emergency shelter for families experiencing homelessness in Minnesota and a dedicated leader in homeless prevention. The Executive Assistant and Board Liaison supports the CEO and serves as the administrative manager of the Board of Directors. This full-time, exempt role manages internal and external calendars, supports CEO project work, and provides scheduling, logistical, and technical support to the Board and its committees. The position works Monday through Friday during business hours and may require evening work for events.
Requirements
- 3–5 years of relevant experience managing an executive calendar.
- Experience with project management.
- Fluency with email, Microsoft and Google applications, and project management platforms.
Responsibilities
- Implement and maintain internal meeting schedules, including check-ins, team meetings, and step-backs.
- Forecast calendar conflicts and proactively suggest alternatives to support meeting cadence and outcomes.
- Support or own other internal events and projects as needed.
- Manage the CEO’s calendar according to internal and external priorities, surfacing questions, aligning on tradeoffs, and allowing sufficient space and travel time between meetings.
- Conduct tiered outreach to external partners to secure meetings that advance organizational priorities.
- Respond promptly and respectfully to external partners engaging with the CEO.
- Monitor meeting calendars and updates for external groups in which the CEO participates.
- Track the CEO’s projects and important deadlines; block and protect project work time and help ensure work is completed on time.
- Gather background materials and information for CEO project work blocks where possible.
- Communicate with relevant constituents about expected project completion or CEO review dates.
- Provide service, scheduling, logistical, and technical support for the Board of Directors and Board Committees.
- Produce and distribute meeting agendas, minutes, and materials accurately and on time.
- Prepare and maintain board and committee files and materials, including bylaws, conflict of interest forms, rosters, contact and demographic information, orientations, policies and procedures, agendas, minutes, and meeting materials.
- Support board voting items by distributing materials, collecting signatures, tallying votes, and documenting verdicts.
- Coordinate and co-host board events, including the annual Board of Directors and Executive Leadership Team Retreat.
- Perform additional duties assigned by the CEO and as part of the overall responsibility as a team member at People Serving People.
Benefits
- Medical, dental, and vision insurance available.
- Company-paid life and disability insurance.
- 401(k) with employer contribution after 6 months.
- Competitive PTO program.
- Reduced-cost parking or metro pass.
- Cellphone reimbursement.
- Reduced childcare rates.
- Financial wellness benefit.
- Opportunity to make a real difference in the community.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
