Executive Assistant

Bush & Bush Law Group • Irving, TX

2d • Onsite

About The Position

Bush & Bush Law Group is seeking a polished, organized, and proactive Executive Assistant to support CEO Charles Bush and help keep the Irving office running smoothly. The role combines direct executive support with front desk reception and office administration. The assistant will manage calendars, coordinate travel, welcome clients, and handle important details. The position calls for someone resourceful and professional, comfortable handling business and personal requests, and trusted with confidential information.

The role is full-time and on-site at the firm’s Irving, Texas office. The listed annual salary is $50,000–$65,000.

Requirements

• Experience in executive assistance, administrative support, reception, or a similar role.
• Strong organizational skills and the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills and a professional, welcoming manner.
• Sound judgment, discretion, and respect for confidential information.
• Attention to detail when handling calendars, documents, checks, and records.
• Comfort using office software, email, calendars, and document management systems.
• A proactive, dependable approach and willingness to assist with both executive and office responsibilities.
• Ability to work full-time on-site at the Irving, Texas office.

Nice To Haves

• Law firm experience.
• SmartAdvocate experience.

Responsibilities

• Manage the CEO’s calendar, including meetings, depositions, hearings, mediations, trial schedules, and lender and vendor appointments; maintain reminders, resolve conflicts, and prepare for upcoming commitments.
• Coordinate flights, hotels, ground transportation, and detailed travel itineraries.
• Handle executive and personal requests, errands, and appointments as needed.
• Screen and prioritize calls, emails, and visitors, and follow up on meeting action items.
• Prepare documents, correspondence, and meeting materials.
• Maintain a current list of open items and deadlines and provide regular status updates.
• Welcome clients, visitors, attorneys, and other professionals courteously and professionally.
• Answer, screen, and direct incoming calls to appropriate departments.
• Maintain an organized, welcoming reception area and conference rooms.
• Prepare meeting spaces for mediations, depositions, meetings, and firm events.
• Receive, sort, and distribute incoming mail and coordinate outgoing mail, including post office trips.
• Scan and upload documents into SmartAdvocate and route them accurately to the appropriate department or case file.
• Track incoming settlement checks, follow up on attorney approvals, and ensure checks are properly documented and processed.
• Assist with daily deposits, maintain accurate records, and share updates through designated internal communication channels.
• Review outstanding or held checks and provide timely status updates.
• Help prepare monthly deposit summaries comparing litigation and pre-litigation deposits.
• Maintain weekly in-office attendance summaries and assist with monthly attendance reporting.
• Confirm that upcoming meetings, depositions, mediations, and events are scheduled and prepared for.
• Coordinate workspace setup, supplies, and equipment for new employees.
• Assist attorneys and staff with office needs and administrative requests.
• Support firm events, including holiday gatherings and employee celebrations, by coordinating RSVPs, travel, vendors, and logistics.

Benefits

• Supportive, inclusive, and collaborative work environment.
• Professional development, mentorship, and opportunities for career advancement.
• Competitive compensation with a discretionary bonus.
• Comprehensive benefits package including health insurance and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed