Executive Assistant & Workplace Manager (SF)

RZR Global • San Francisco, CA

1d • Onsite

About The Position

RZR is seeking a seasoned Executive Assistant & Workplace Manager to serve as the backbone of its San Francisco office. This is a newly created, dual-scope role combining high-trust executive support with ownership of the physical workplace. Most of the role focuses on supporting the C-suite through calendar, travel, expense, and communications management; the remaining scope includes managing office operations, vendors, supplies, facilities, and events. The successful candidate will build systems and standards from scratch and work onsite five days per week. The role partners directly with the CEO and COO and serves as the primary point of contact for executive leadership and in-office matters.

Requirements

• At least 8 years of experience as an Executive Assistant supporting C-level or senior leadership.
• Experience owning an office space or facilities function, including vendor management.
• Demonstrated ability to manage complex calendars and travel across competing priorities.
• High discretion and judgment when handling confidential executive information.
• Excellent written and verbal communication skills.
• Based in San Francisco or able to commute there, and able to work onsite five days per week.

Nice To Haves

• Experience in a startup or scale-up environment.
• Vendor negotiation experience.
• Event or offsite planning experience.
• Familiarity with expense and travel tools such as Ramp, Expensify, or Navan.

Responsibilities

• Manage complex, shifting calendars for senior executives, resolve conflicts proactively, and prioritize time according to business needs.
• Own end-to-end travel planning and expense reporting for the executive team.
• Serve as the primary point of contact and gatekeeper for executive leadership, screening requests and coordinating cross-functional communications.
• Manage day-to-day San Francisco office operations, including cleaning, IT and facilities, catering, supply inventory, and maintenance.
• Plan and execute internal events, offsites, and team gatherings hosted out of the San Francisco office.
• Track the office budget and manage vendor invoicing in partnership with Finance.
• Prepare materials and agendas for executive meetings and manage follow-ups.
• Handle in-office matters and help ensure a professional, functional workplace experience for onsite employees.
• Build systems and standards for executive and workplace support.

Benefits

• Annual performance-based bonus.
• Medical, dental, and vision coverage, with HDHP and PPO plan options.
• HSA and FSA options, plus dependent care and commuter benefits.
• Life insurance and short- and long-term disability coverage.
• 401(k) with a 100% company match on the first 3% of eligible compensation.
• Flexible paid time off.
• Meal reimbursements for employees in the San Francisco, New York, and Las Vegas offices.
• Wellness perks, including Headspace, Wellhub, Peloton, and PerkSpot discounts.
• Dedicated benefits advocates to help employees navigate their coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed