Executive Assistant & Workplace Manager (SF)

RZR Global Inc. • San Francisco, CA

1d • $100,000 - $160,000 • Onsite

About The Position

RZR is seeking a seasoned Executive Assistant & Workplace Manager to serve as the backbone of its San Francisco office. Most of the role is high-trust executive support for the C-suite, including calendar ownership, travel planning, and communications. The role also owns the physical office, including vendors, supplies, events, and daily facilities operations.

This is a new role, with responsibility for building its systems and standards from the ground up. The position is fully onsite five days per week in San Francisco and partners directly with the CEO and COO. It combines executive assistance with independent ownership of workplace operations in a fast-growing company.

Requirements

• At least 8 years of experience as an Executive Assistant supporting C-level or senior leadership.
• Experience owning an office space or facilities function, including vendor management.
• Demonstrated ability to manage complex calendars and travel across competing priorities.
• High discretion and judgment when handling confidential executive information.
• Excellent written and verbal communication skills.
• Based in San Francisco and able to work onsite five days per week, or able to commute to San Francisco.

Nice To Haves

• Experience in a startup or scale-up environment.
• Vendor negotiation experience.
• Event or offsite planning experience.
• Familiarity with expense and travel tools such as Ramp, Expensify, or Navan.

Responsibilities

• Manage complex, shifting calendars for senior executives, proactively resolving conflicts and prioritizing time against business needs.
• Own end-to-end travel planning and expense reporting for the executive team.
• Serve as the primary point of contact and gatekeeper for executive leadership, screening requests and coordinating cross-functional communications.
• Manage the San Francisco office day to day, including vendor relationships, supply inventory, and maintenance issues.
• Plan and execute internal events, offsites, and team gatherings hosted out of the San Francisco office.
• Track the office budget and manage vendor invoicing in partnership with Finance.
• Prepare materials and agendas and manage follow-ups for executive meetings.
• Serve as the point person for in-office matters and help ensure a professional, functional workplace experience for onsite employees.

Benefits

• Annual performance-based bonus.
• Medical, dental, and vision coverage, with HDHP and PPO plan options.
• HSA and FSA options, plus dependent care and commuter benefits.
• Life insurance and short- and long-term disability coverage.
• 401(k) with a 100% company match on the first 3% of eligible compensation.
• Flexible paid time off.
• Meal reimbursements for employees in the San Francisco, New York, and Las Vegas offices.
• Wellness perks, including Headspace, Wellhub, Peloton, and PerkSpot discounts.
• Dedicated benefits advocates to help employees navigate their coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed