Executive Administrative Assistant

Aquestive Therapeutics•Warren, NJ

2d•Onsite

About The Position

Aquestive is seeking a proactive, detail-oriented Administrative Assistant to support the CCO and commercial team in Warren, New Jersey. The role handles a range of administrative and clerical tasks that support smooth office operations. It calls for strong organization and communication skills, and proficiency with Microsoft Office, especially PowerPoint, for preparing presentations and reports. The position requires discretion when handling confidential information and the ability to work in a fast-paced environment while managing multiple priorities. The role requires at least five years of experience in an administrative assistant or similar position and a high school diploma. An associate or bachelor's degree is preferred. Final candidates must complete a drug test and background check before employment begins. Aquestive is a drug-free workplace and provides equal employment opportunities.

Requirements

At least 5 years of experience as an Administrative Assistant or in a similar role.
Proficiency in Microsoft Office Suite, especially PowerPoint and Excel.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities, including establishing priorities.
Ability to handle confidential information with discretion.
Ability to multitask in a fast-paced environment.
Self-starter with the ability to make quick and effective decisions.
High school diploma required.

Nice To Haves

Concur experience.
Associate or bachelor's degree.

Responsibilities

Manage calendars, schedule meetings, and coordinate appointments.
Prepare and edit correspondence, reports, and presentations using Microsoft PowerPoint.
Answer and direct phone calls, and greet and assist visitors.
Organize and maintain electronic and physical filing systems.
Assist with travel arrangements and expense reporting.
Order and maintain office supplies and equipment.
Support event planning and coordination.
Handle incoming and outgoing mail and packages.
Maintain contact lists and internal communication tools.
Liaise with internal departments and external partners as needed.