Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Bachelor’s degree in Administration, equivalent years of job experience, or certification.
• Administrative experience with a demonstrated record of success as a leadership administrative professional.
• High level interpersonal skills to handle sensitive and confidential situations with poise, tact, and diplomacy.
• Strong verbal, written, and phone communication skills.
• Self-starter with the ability to work without direct supervision, think independently to solve problems, and make recommendations with tact and discretion.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of a variety of software applications and the ability to rapidly learn new company-specific systems and processes.
• Ability to work in a fast-paced, ever-changing environment and manage multiple competing tasks and demands.
• Willingness and availability to work the hours necessary to meet business demands.
• Ability to complete assignments efficiently and in a timely manner with minimal supervision.
• Commitment to quality and attention to detail.
• Project coordination experience.
• Ability to pass a background check.

Nice To Haves

• Experience in the financial services industry, preferably in a life insurance company setting, or comparable industry experience.
• Experience supporting multiple leaders in a complex business environment.
• Business curiosity and initiative, including the ability to anticipate needs and prepare information for upcoming meetings.
• Leverage approved AI tools, where appropriate, to improve the efficiency, quality, and impact of their work.
• Stay curious and open to new AI-enabled ways of working.
• Exercise sound judgment by reviewing and validating AI-generated content.
• Maintain accountability for the accuracy, quality, fairness, and integrity of work products by adhering to National Life's AI guiding principles.
• Use AI responsibly and in accordance with company policies related to confidentiality, data privacy, security, compliance, retention, and intellectual property.

Responsibilities

• Provide timely and effective administrative support to members of the Field Leadership team.
• Commit to developing a deep understanding of both channel and Company models of culture and business structures.
• Serve as liaison between Distribution and associates; act as ambassador and spokesperson to coordinate communication between Field Leaders, associates, and internal/external customers.
• Manage demanding schedules, including meetings, conferences, agendas, travel arrangements, logistics, and business travel expense reports.
• Support channel-wide communication, event coordination, and information flow.
• Plan, prepare, and coordinate presentations and related materials partnering with internal Marketing & Brand associates.
• Assist with planning, communicating, and coordinating projects, including documenting planning conversations, managing stakeholder relationships, running team meetings, and assisting with onboarding.
• Partner with directly with other Distribution administrative professionals and the Administrative Professionals Group at-large; provide backup support as needed.
• Participate in special projects and transformation teams as assigned.
• Perform other duties as assigned.

Benefits

• Grants from our charitable foundation
• Paid volunteer time for our employees
• Environmentally sustainable and healthy workplaces
• Benefits start day one and are flexible and customizable to your and your family’s specific needs.
• 401(k) eligibility
• Various paid time off benefits, such as vacation, sick time, and parental leave
• Discretionary annual incentive programs