Executive Assistant

BPCM•New York, NY

2d•$45,000 - $60,000•Hybrid

About The Position

The Executive Assistant provides high-level administrative support to BPCM’s two partners and works closely with agency leadership to support the agency’s day-to-day operations. The role offers exposure to client relationships, campaign development, agency decisions, and PR work. Responsibilities include managing calendars and travel, preparing meeting and client-presentation materials, handling correspondence, processing expenses and invoices, maintaining records, and taking on personal ad hoc duties. The Executive Assistant also provides office and team support as needed, including backup coverage for the Office Manager, recruitment and onboarding logistics, and team events and engagement initiatives. This is a hybrid role requiring at least four days in the office each week, with up to five office days possible on occasion. The anticipated salary range is $45,000–$60,000, with actual compensation dependent on factors such as experience, qualifications, specialization, budget, and local market conditions. The position is presented as a foundation for a career in PR, communications, or agency operations.

Requirements

1–2 years of experience in an administrative, executive assistant, or office management role.
Strong organizational skills and ability to manage multiple tasks simultaneously.
Exceptional written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and Google Workspace.
Positive, proactive, and adaptable attitude, with willingness to take on new tasks and responsibilities.
Willingness to pitch in across the agency as needed.

Nice To Haves

Administrative experience in a creative or fast-paced environment.
Experience or interest in PR or creative industries.

Responsibilities

Provide high-level administrative support to the two partners, including calendar management, meeting scheduling, and travel arrangements.
Prepare documents, presentations, and other materials for meetings and client presentations.
Screen calls, emails, and other correspondence; prioritize and respond on behalf of the partners when necessary.
Assist with day-to-day office needs and support smooth operations for the leadership team.
Prepare and file expense reports and invoices accurately and on time using Excel and SAP Concur.
Maintain organized, up-to-date contact lists, files, and confidential records.
Handle personal ad hoc duties as needed.
Provide backup coverage for the Office Manager, including office supplies, vendor coordination, and general operational inquiries.
Support recruitment and onboarding logistics, including scheduling interviews and coordinating with candidates.
Contribute to agency culture by helping with team events and engagement initiatives.