Executive Assistant

Accenture Federal Services • Arlington, VA

2d • $51,100 - $91,500

About The Position

The Executive Assistant provides advanced support to executives with complex organizational responsibilities, serving as their primary support and liaison with their organizations. Within pre-agreed limits, the Executive Assistant may represent executives. The role independently handles non-routine assignments and requires a sound understanding of executive organizations and business context to communicate and work effectively with colleagues and clients.

Responsibilities include managing complex calendars and travel, preparing correspondence and presentation materials, coordinating meetings and conferences, handling communications, following up on action items, supporting administrative and financial tasks, and liaising with clients, suppliers, and IT support. The Executive Assistant is expected to adapt to changing needs, use office technology effectively, and maintain strong administrative skills.

Requirements

• At least 2 years of progressively responsible secretarial and administrative experience.
• Ability to quickly absorb new information about clients, projects, processes, and tools.
• Advanced knowledge of Outlook and calendar management.
• Advanced knowledge of Word, Excel, and PowerPoint; working knowledge of other office software applications may also be required.
• Excellent interpersonal and communication skills.
• Ability to work effectively with all levels of management and staff, as well as outside clients and vendors.
• Deep work experience within each function and knowledge of executive business-related preferences.
• Advanced multitasking skills.
• Leadership skills and the ability to influence others.
• Resourcefulness and the ability to solve problems independently and make recommendations.
• Excellent follow-up skills.
• Project management skills.
• US work authorization that does not now or in the future require visa sponsorship.

Responsibilities

• Prepare non-routine correspondence for executive signature, ensuring compliance with company guidelines and consistency, grammar, and spelling.
• Research, compile, process, and analyze data, and prepare reports.
• Arrange and coordinate meetings and conferences, including logistics, participant communication, meeting materials, follow-up correspondence, and action-item tracking.
• Identify potential meeting speakers and provide local, on-site support as appropriate.
• Coordinate with internal and external third-party suppliers to address support needs and issues on behalf of executives.
• Arrange conference calls, video conferences, and data conferences, sometimes involving global participants.
• Anticipate executive travel needs and independently coordinate complex itineraries, changes, destinations, and travel documentation, including visa and passport procedures.
• Prepare draft proposals and presentations with direction from executives or support from others.
• Review and sort paper and electronic mail, determine required actions, and act where appropriate.
• Complete complex administrative tasks, including forms, invoicing and account reconciliation support, distribution-list maintenance, and potentially time and expense reports.
• Manage complex calendars and diaries, coordinate appointments, handle extensive rescheduling, and keep executives informed as needed.
• Develop relationships with executives’ clients and their executive assistants.
• Provide courteous telephone support and independently handle calls as an executive representative.
• Record and monitor work requests in a tracking tool according to local capabilities and guidelines, as applicable.
• Maintain voicemail and email distribution lists.
• Keep current with industry best practices and administrative skills, and adapt to changes in the role.
• Adopt new office software and technology as needed for new tasks.
• Troubleshoot basic technical issues and coordinate with IT support when needed.

Benefits

• Accenture Federal Services offers a wide variety of benefits; specific benefits are not listed in the posting.
• Collaborative and caring community with opportunities to grow and learn through hands-on experience, certifications, and industry training.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed