Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Seven (7) years of progressively increasing administrative or office management experience.
• Knowledge of public agency policy requirements, open meeting laws, public records act production, etc.
• Knowledge of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act.
• Experience using software such as Microsoft Word and Excel at an intermediate level.
• Possession of a valid California Class C Driver's License with a satisfactory driving record may be required.
• Possession and maintenance of a Notary Public Certificate within six (6) months of hire or appointment.
• Occasional attendance at off-hours meetings is required.

Nice To Haves

• Experience in a public agency (highly desirable).
• Be a self-starter with excellent time management skills.
• Be process oriented with attention to detail and the ability to adhere to strict deadlines.
• Demonstrated ability to use tact, initiative, prudence, and independent judgment within general policy, procedures, and legal guidelines.
• Excellent technological skills to schedule and post meetings and organize agenda packets and public documents.
• Excellent written and oral communication skills with the ability to communicate in a proactive, approachable, and responsive nature with board members, executive staff, the public, and employees.

Responsibilities

• Supports the Board of Directors relative to their meeting processes and statutory responsibilities.
• Attends Board meetings, prepares minutes and other documents.
• Directs the publication, filing, indexing and safekeeping of all proceedings of the Board.
• Maintains administrative files including historical legal documents, resolutions, policies, and agreements.
• Schedules and posts meetings and organizes agenda packets and public documents.
• Provides confidential administrative support and assistance to the General Manager and Administrative Department.

Benefits

• Salary: $115,725.54 – $147,698.35 Annually