Senior Executive Assistant

Airbnb•San Francisco, CA

2d•$157,000 - $174,000•Onsite

About The Position

Airbnb is seeking a Senior Executive Assistant to provide strategic administrative partnership to the Vice President, Privacy and the Vice President, Community and Product Policy. The role is based in Airbnb’s San Francisco office and requires working 40 hours a week, or as required by business needs. The Senior Executive Assistant owns team operating cadences, leads process improvement initiatives, and serves as a connector and resource across teams. Work at this level is strategic and influential, focused on creating structure, driving cross-functional alignment, and supporting initiatives that affect the broader organization. The role coordinates with other Executive Assistants within the team, function, and company, while also working independently with minimal guidance. It requires sound discretion and judgment in complex and ambiguous situations, acting on behalf of leaders, shaping how work is organized, and leading by example. The position may also be eligible for a bonus, equity, benefits, and Employee Travel Credits.

Requirements

8+ years of progressive administrative experience, including support of senior executives at the VP level or above in a fast-paced, global, and matrixed environment.
Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, and Slides) or similar productivity tools.
Experience with budget tracking, financial analysis, and expense management tools.
Ability to identify opportunities to apply AI tools to streamline workflows and improve team efficiency.
Demonstrated ability to lead projects and process improvement initiatives.
Strong organizational skills, including the ability to create structure in ambiguous situations and operate independently with minimal guidance.
Excellent verbal and written communication skills, with the ability to influence across organizational boundaries and work collaboratively.
Proven ability to handle highly sensitive information with discretion and sound judgment.
Experience supporting senior leadership offsites and external engagements.

Responsibilities

Manage complex senior-level calendars using sound discretion and judgment.
Own the team operating cadence.
Plan and execute team events, coordinate senior leadership gatherings and external engagements, and lead team-building and recognition activities.
Serve as a subject matter expert on travel and expense tools and prepare complex itineraries.
Manage sensitive information and prepare reports on complex subject matter, which may include board materials.
Support team budget tracking and analysis and provide financial insights to leaders, as needed.
Lead process improvement initiatives within the team in coordination with functional executive assistants.
Participate in strategic organizational projects.
Help develop and execute onboarding plans within the teams.